SAP Transaction VL01NO: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction VL01NO, an essential transaction code used in SAP Materials Management (MM) module. In this tutorial, we will provide you with a detailed guide on how to effectively utilize VL01NO for creating outbound deliveries in your SAP system. Whether you are a beginner SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through VL01NO seamlessly.

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Now, let’s begin our tutorial on using SAP transaction VL01NO.

What is SAP Transaction VL01NO?

SAP Transaction VL01NO (Create Outbound Delivery) is a crucial transaction code used in SAP MM to create outbound deliveries for sales orders. It allows users to generate delivery documents, which represent the physical movement of goods from the warehouse to the customer. With VL01NO, you can efficiently manage the shipping process, ensuring timely and accurate delivery of products.

Step 1: Accessing SAP Transaction VL01NO

To start using VL01NO, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Logistics” folder and expand it.
4. Locate and click on the “Sales and Distribution” folder.
5. From the sub-menu, select “Shipping” and click on “Outbound Delivery” to proceed to the VL01NO transaction.

Step 2: Understanding VL01NO Transaction Screen

Once you have accessed VL01NO, you will encounter the VL01NO transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Delivery Data: This section contains the main fields for entering general information about the outbound delivery, such as the sales order number, delivery type, and shipping point.
• Item Overview: Here, you can view and manage the line items of the outbound delivery. Each line item represents a specific product and its associated quantity.
• Picking: The picking tab allows you to assign materials to a specific storage location and control the picking process for the outbound delivery.
• Packing: In this tab, you can define the packaging materials and quantities required for the outbound delivery.
• Routes: The routes tab enables you to define the transportation routes for the delivery, including the means of transport and the planned departure and arrival times.
• Additional Data: This tab contains additional fields and information related to the outbound delivery, such as the delivery note, weight, and volume.

Step 3: Creating Outbound Delivery with VL01NO

To create an outbound delivery using VL01NO, follow these steps:

1. Start by filling in the necessary fields in the “Delivery Data” section:

   • Sales Order: Enter the sales order number for which you want to create the outbound delivery.
   • Delivery Type: Select the appropriate delivery type based on the nature of the delivery.
   • Shipping Point: Choose the shipping point from where the goods will be dispatched.

2. Move to the “Item Overview” tab and enter the following details for each line item:

   • Product: Enter the product code or use the search function to find it.
   • Quantity: Specify the quantity of the product to be included in the outbound delivery.
   • Storage Location: Select the storage location from where the product will be picked.

3. Once you have entered all the necessary information, click on the “Save” button to create the outbound delivery.

Congratulations! You have successfully created an outbound delivery using SAP transaction VL01NO.

Step 4: Exploring Additional Functionality

SAP transaction VL01NO offers various additional functionalities to streamline your shipping processes. Here are some notable features you can leverage:

• Display Outbound Deliveries: Use VL01NO to display existing outbound deliveries by entering the delivery number and other relevant criteria. This allows you to review past deliveries and track the movement of goods.
• Change Outbound Deliveries: VL01NO also enables you to modify existing outbound deliveries. You can edit fields such as quantity, storage location, or other relevant details. Simply enter the delivery number and make the necessary changes.
• Cancel Outbound Deliveries: If needed, you can cancel an outbound delivery using VL01NO. This is useful in cases where the delivery cannot be fulfilled or needs to be rescheduled.
• Delivery Splitting: VL01NO allows you to split a single outbound delivery into multiple deliveries, based on specific criteria such as shipping point, product category, or delivery date. This feature helps optimize the delivery process and ensures efficient handling of goods.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction VL01NO in the SAP MM module. We covered the basics of VL01NO, explained how to create an outbound delivery, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP MM.

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