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SAP Transaction VA51: A Step-by-Step Guide for SAP Users

SAP Transaction VA51: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction VA51, a crucial transaction code used in SAP Sales and Distribution (SD) module. In this tutorial, we will provide you with a detailed step-by-step guide on how to effectively use VA51 to create a quotation in your SAP system. Whether you are a beginner or an experienced SAP consultant, this tutorial will equip you with the necessary knowledge to navigate through VA51 seamlessly.

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Now, let’s dive into our tutorial on using SAP transaction VA51.

What is SAP Transaction VA51?

SAP Transaction VA51 (Create Quotation) is a key transaction code used in SAP SD to create quotations for sales orders. Quotations are documents that provide customers with pricing information and terms for potential sales. VA51 allows you to enter relevant details such as customer information, product details, pricing, and conditions to generate a quotation.

Step 1: Accessing SAP Transaction VA51

To start using VA51, follow these steps:

  1. Log in to your SAP system using your user ID and password.
  2. Launch the SAP Easy Access Menu.
  3. Navigate to the “Sales and Distribution” folder and expand it.
  4. Locate and click on the “Sales” folder.
  5. From the sub-menu, select “Quotation” to proceed to the VA51 transaction.

Step 2: Understanding VA51 Transaction Screen

Once you have accessed VA51, you will encounter the VA51 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

  • Header Data: This section contains the main fields for entering general information about the quotation, such as quotation type, validity dates, and customer details.
  • Item Overview: Here, you can view and manage the line items of the quotation. Each line item represents a particular product or service and its associated details.
  • Conditions: The conditions tab allows you to define pricing and other conditions for the quotation, such as discounts, taxes, and freight charges.
  • Texts: In this tab, you can enter any additional texts or notes related to the quotation.
  • Attachments: If required, you can attach any relevant documents or files to the quotation.
  • Output: The output tab enables you to define the output settings for the quotation, such as printing or emailing options.

Step 3: Creating a Quotation with VA51

To create a quotation using VA51, follow these steps:

  1. Start by filling in the necessary fields in the “Header Data” section:

    • Quotation Type: Select the appropriate quotation type based on your organization’s requirements.
    • Validity Dates: Enter the start and end dates for the validity of the quotation.
    • Customer: Enter the customer number or use the search function to find the customer details.

  2. Move to the “Item Overview” tab and enter the following details for each line item:

    • Product: Enter the product code or use the search function to find the product details.
    • Quantity: Specify the quantity of the product for the quotation.
    • Price: Enter the price per unit for the product.

  3. Once you have entered all the necessary information, click on the “Save” button to create the quotation.

Congratulations! You have successfully created a quotation using SAP transaction VA51.

Step 4: Exploring Additional Functionality

SAP transaction VA51 offers various additional functionalities to streamline your sales quotation processes. Here are some notable features you can leverage:

  • Copy Quotation: You can use VA51 to create a new quotation by copying an existing quotation. This feature saves time and ensures consistency in quotation creation.
  • Change Quotation: VA51 allows you to modify existing quotations. You can edit fields such as product details, pricing, or other relevant information. Simply enter the quotation number and make the necessary changes.
  • Print or Email Quotation: With VA51, you can generate a printable version of the quotation or send it via email to the customer directly from the transaction screen.
  • Quotation Analysis: VA51 provides options to analyze and evaluate your created quotations. You can review quotation statistics, such as hit rate, conversion rate, and sales volume.


In this tutorial, we have provided you with a comprehensive guide on using SAP transaction VA51 in the SAP SD module. We covered the basics of VA51, explained how to create a quotation, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP SD.

To further enhance your SAP skills, we highly recommend our SAP MM online video training, designed by our expert SAP MM consultant. This training program offers comprehensive modules and hands-on exercises to help you become an SAP MM expert. Visit roadtoexpert.com to learn more and take your SAP MM skills to new heights.

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