SAP Transaction FCH6: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction FCH6, a vital transaction code used in SAP Financials (FI) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively utilize FCH6 for managing check lots in your SAP system. Whether you are a novice SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through FCH6 seamlessly.

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Now, let’s begin our tutorial on using SAP transaction FCH6.

What is SAP Transaction FCH6?

SAP Transaction FCH6 (Create Check Lot) is a key transaction code used in SAP FI to create and manage check lots. A check lot is a group of checks that are issued together and usually have a common characteristic, such as the same bank account or payment run. FCH6 allows users to define check lots, assign checks to lots, and track the usage of checks within each lot. With FCH6, you can ensure proper control and monitoring of check payments in your organization.

Step 1: Accessing SAP Transaction FCH6

To start using FCH6, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Accounting” folder and expand it.
4. Locate and click on the “Financial Accounting” folder.
5. From the sub-menu, select “Accounts Payable” or “Accounts Receivable” depending on your requirement.
6. Next, choose “Document Entry” and click on “Check Management” to proceed to the FCH6 transaction.

Step 2: Understanding FCH6 Transaction Screen

Once you have accessed FCH6, you will encounter the FCH6 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Check Lot Data: This section contains the main fields for defining the check lot, such as the lot number, bank account, and payment run.
• Check Assignment: Here, you can view and manage the checks assigned to the check lot. Each check is associated with a check number and can be marked as used or unused.
• Document Overview: This tab provides an overview of the entire check lot, including its header and check assignment details.
• Custom Fields: In this tab, you can find any additional custom fields specific to your organization’s requirements.
• Status: The status tab shows the current status of the check lot, indicating whether it is open, closed, or deleted.

Step 3: Creating a Check Lot with FCH6

Creating a check lot is a common operation performed using FCH6. It involves defining a new check lot and assigning checks to it. Here’s how you can create a check lot using FCH6:

1. Start by filling in the necessary fields in the “Check Lot Data” section:

   • Lot Number: Enter a unique identifier for the check lot.
   • Bank Account: Select the bank account from which the checks will be issued.
   • Payment Run: If applicable, provide the payment run number associated with the check lot.

2. Move to the “Check Assignment” tab and enter the following details for each check:

   • Check Number: Enter the check number.
   • Mark as Used: If the check has already been used, mark it as used to prevent duplicate payments.

3. Once you have entered all the necessary information, click on the “Save” button to create the check lot.

Congratulations! You have successfully created a check lot using SAP transaction FCH6.

Step 4: Exploring Additional Functionality

SAP transaction FCH6 offers various additional functionalities to streamline your check management processes. Here are some notable features you can leverage:

• Display Check Lots: Use FCH6 to display existing check lots by entering the lot number and other relevant criteria. This allows you to review past check assignments and track the usage of checks within each lot.
• Change Check Lots: FCH6 also enables you to modify existing check lots. You can edit fields such as the bank account, payment run, or check assignments. Simply enter the lot number and make the necessary changes.
• Close Check Lots: When a check lot is no longer in use, you can close it using FCH6. This helps in maintaining proper control and segregation of checks.
• Delete Check Lots: If required, you can delete a check lot that is no longer needed. However, note that this action cannot be undone, so exercise caution while deleting check lots.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction FCH6 in the SAP FI module. We covered the basics of FCH6, explained how to create a check lot, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP FI.

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