SAP Transaction FCH5: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction FCH5, a powerful transaction code used in SAP for managing check information. In this tutorial, we will provide you with a detailed guide on how to effectively use FCH5 to process checks and view check information in your SAP system. Whether you are a beginner SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through FCH5 with ease.

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Now, let’s begin our tutorial on using SAP transaction FCH5.

What is SAP Transaction FCH5?

SAP Transaction FCH5 (Display Check Information) is a transaction code used in SAP Financial Accounting (FI) module to view and manage check information. FCH5 allows users to display checks, view check details, and perform various actions related to check processing. With FCH5, you can easily track and manage your organization’s check payments.

Step 1: Accessing SAP Transaction FCH5

To start using FCH5, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Accounting” folder and expand it.
4. Locate and click on the “Financial Accounting” folder.
5. From the sub-menu, select “Accounts Payable/Receivable”.
6. Next, choose “Information System” and click on “Check Information”.
7. Finally, select “Display Check Information” to access the FCH5 transaction.

Step 2: Understanding FCH5 Transaction Screen

Once you have accessed FCH5, you will see the FCH5 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Selection Criteria: This section allows you to specify the search criteria for displaying checks, such as check number, company code, bank account, and check date range.
• Check Information: Here, you can view the details of the selected check, including check number, bank details, payment document number, and check amount.
• Check History: This tab provides a history of the selected check, showing the previous status changes and actions performed on the check.
• Check Print Data: If the check has been printed, this tab displays the print details, such as print date, printer name, and print status.
• Check Payment Document: If the check has been assigned to a payment document, this tab shows the payment document details, including vendor information and payment amount.
• Check Assignment: In this tab, you can assign or change the assignment of the check to a specific payment document or invoice.

Step 3: Displaying Check Information with FCH5

To display check information using FCH5, follow these steps:

1. Start by entering the selection criteria in the “Selection Criteria” section. You can specify the check number, company code, bank account, and check date range to narrow down your search.
2. Once you have entered the selection criteria, click on the “Execute” button to display the checks that match your criteria.
3. Select the check you want to view by clicking on it in the check list.
4. After selecting the check, the details of the check will be displayed in the “Check Information” tab.
5. You can navigate through the other tabs to view additional information related to the check, such as check history, check print data, check payment document, and check assignment.

Congratulations! You have successfully displayed check information using SAP transaction FCH5.

Step 4: Additional Functionality in FCH5

SAP transaction FCH5 offers additional functionalities to streamline your check processing and management. Here are some notable features you can leverage:

• Change Check Assignment: FCH5 allows you to change the assignment of a check to a different payment document or invoice. This can be useful when you need to update the payment reference or correct any assignment errors.
• Print Checks: If the check has not been printed yet, you can use FCH5 to print the check. Simply go to the “Check Print Data” tab and click on the “Print Check” button. This will generate a printout of the check for physical distribution.
• Check Status Updates: FCH5 enables you to update the status of a check, such as marking it as void, canceled, or cleared. This helps in accurately tracking the status of checks and maintaining proper financial records.
• Check History Tracking: By using the “Check History” tab in FCH5, you can track the history of a check, including status changes, assignment updates, and any actions performed on the check. This provides a comprehensive audit trail for check processing.

Conclusion

In this tutorial, we have provided you with a step-by-step guide on using SAP transaction FCH5 in the SAP Financial Accounting (FI) module. We covered the basics of FCH5, explained how to display check information, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP.

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