SAP Transaction RSBBS: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction RSBBS, a powerful transaction code used in SAP for building flexible report selections. In this tutorial, we will provide you with a step-by-step guide on how to effectively use RSBBS to create and customize report selections in your SAP system. Whether you are a beginner SAP user or an experienced consultant looking for advanced techniques, this tutorial will equip you with the necessary knowledge to utilize RSBBS effectively.

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Now, let’s begin our tutorial on using SAP transaction RSBBS.

What is SAP Transaction RSBBS?

SAP Transaction RSBBS (Report Selection: Report Selection) is a transaction code used in SAP to build and customize report selections. It allows users to define various selection criteria for reports, enabling them to filter and display specific data based on their requirements. With RSBBS, you can create complex and dynamic report selections, improving the accuracy and relevance of your data analysis.

Step 1: Accessing SAP Transaction RSBBS

To start using RSBBS, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Logistics” folder and expand it.
4. Locate and click on the “Information Systems” folder.
5. From the sub-menu, select “Reporting” and choose “Report Selection” to proceed to the RSBBS transaction.

Step 2: Understanding RSBBS Transaction Screen

Once you have accessed RSBBS, you will encounter the RSBBS transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Report Selection: This section allows you to define the report selection name, description, and other general information.
• Selection Criteria: Here, you can specify the selection criteria for your report, such as material group, plant, or sales organization. You can add multiple criteria and define their values, ranges, or exclusions.
• Output Fields: This tab enables you to choose the fields that should be displayed in your report output. You can select standard fields or add custom fields based on your reporting needs.
• Sort Criteria: The sort criteria tab allows you to define the sorting order of your report results. You can specify multiple fields and their ascending or descending order.
• Additional Functions: In this tab, you can find additional functions to enhance your report selection, such as subtotaling, filtering, or formatting options.

Step 3: Creating a Report Selection with RSBBS

To create a report selection using RSBBS, follow these steps:

1. Start by filling in the necessary fields in the “Report Selection” section:

   • Selection Name: Enter a descriptive name for your report selection.
   • Description: Provide a brief description of your report selection.

2. Move to the “Selection Criteria” tab and define the desired selection criteria for your report. For example, you can specify the material group, plant, or sales organization that you want to include or exclude from your report.
3. Switch to the “Output Fields” tab and choose the fields that should be displayed in your report output. You can select standard fields or add custom fields based on your reporting needs.
4. If necessary, go to the “Sort Criteria” tab and define the sorting order of your report results. Specify the fields and their ascending or descending order.
5. Once you have entered all the necessary information, click on the “Save” button to save your report selection.

Congratulations! You have successfully created a report selection using SAP transaction RSBBS.

Step 4: Exploring Additional Functionality

SAP transaction RSBBS offers various additional functionalities to enhance your report selections. Here are some notable features you can leverage:

• Copy Report Selection: Use RSBBS to copy existing report selections and modify them according to your requirements. This allows you to save time and effort when creating similar report selections.
• Change Report Selection: RSBBS also enables you to modify existing report selections. You can edit the selection criteria, output fields, or sort criteria to refine your report results. Simply select the report selection you want to change and make the necessary modifications.
• Delete Report Selection: If you no longer need a report selection, you can delete it using RSBBS. This helps you keep your report selection list organized and clutter-free.
• Export Report Selection: RSBBS allows you to export your report selections to other SAP systems or external applications. You can choose the desired export format, such as Excel or CSV, and specify the destination for the exported file.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction RSBBS to create and customize report selections in SAP. We covered the basics of RSBBS, explained how to create a report selection, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP.

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