SAP Transaction PRMM: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction PRMM, a crucial transaction code used in SAP Materials Management (MM) module. In this tutorial, we will provide you with detailed instructions on how to effectively utilize PRMM to manage procurement processes in your SAP system. Whether you are a beginner SAP user or an experienced consultant seeking guidance, this tutorial will equip you with the necessary knowledge to navigate through PRMM effortlessly.

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Now, let’s begin our tutorial on using SAP transaction PRMM.

What is SAP Transaction PRMM?

SAP Transaction PRMM (Procurement of External Services) is a key transaction code used in SAP MM for managing the procurement of external services. It allows users to create, change, and display purchase requisitions for services required by an organization. With PRMM, you can streamline the procurement process and ensure efficient collaboration with external service providers.

Step 1: Accessing SAP Transaction PRMM

To start using PRMM, follow these steps:

1. Login to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Logistics” folder and expand it.
4. Locate and click on the “Materials Management” folder.
5. From the sub-menu, select “Purchasing”.
6. Next, choose “Purchase Requisition” and click on “Create” to proceed to the PRMM transaction.

Step 2: Understanding PRMM Transaction Screen

Once you have accessed PRMM, you will encounter the PRMM transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Header Data: This section contains the main fields for entering general information about the purchase requisition, such as document type, purchasing group, and requested delivery date.
• Item Overview: Here, you can view and manage the line items of the purchase requisition. Each line item represents a specific service required by the organization.
• Document Overview: This tab provides an overview of the entire purchase requisition, including its header and item details.
• Delivery Schedule: The delivery schedule tab allows you to specify the required delivery dates and quantities for each service.
• Account Assignment: In this tab, you can assign the purchase requisition to a specific cost center, internal order, or other relevant accounting entities.
• Attachments: The attachments tab allows you to attach any supporting documents or files related to the purchase requisition.
• Notes: In this tab, you can add any additional notes or comments regarding the purchase requisition.
• Status: The status tab shows the current status of the purchase requisition, indicating whether it is saved, released, or approved.

Step 3: Creating a Purchase Requisition with PRMM

To create a purchase requisition using PRMM, follow these steps:

1. Start by filling in the necessary fields in the “Header Data” section:

   • Document Type: Select the appropriate document type for the purchase requisition.
   • Purchasing Group: Choose the purchasing group responsible for the procurement of the service.
   • Requested Delivery Date: Specify the date by which the service is required.
   • Material Group: If applicable, enter the material group to categorize the service.

2. Move to the “Item Overview” tab and enter the following details for each line item:

   • Service: Enter the service description or use the search function to find it.
   • Quantity: Specify the quantity of the service required.
   • Delivery Date: Enter the date when the service is needed.
   • Account Assignment Category: Select the appropriate account assignment category, such as cost center or internal order.

3. Once you have entered all the necessary information, click on the “Save” button to create the purchase requisition.

Congratulations! You have successfully created a purchase requisition using SAP transaction PRMM.

Step 4: Exploring Additional Functionality

SAP transaction PRMM offers various additional functionalities to streamline your procurement processes. Here are some notable features you can leverage:

• Change Purchase Requisition: PRMM allows you to modify existing purchase requisitions. You can edit fields such as quantity, delivery date, or other relevant details. Simply enter the document number and make the necessary changes.
• Display Purchase Requisition: Use PRMM to display existing purchase requisitions by entering the document number and other relevant criteria. This allows you to review past requisitions and track the status of each request.
• Release and Approval: PRMM supports the release and approval process for purchase requisitions. Depending on your user authorization, you can release or approve requisitions to proceed with the procurement process.
• Attachments and Notes: PRMM allows you to attach supporting documents or files to purchase requisitions, as well as add notes or comments for better collaboration and documentation.

Conclusion

In this tutorial, we have provided you with a step-by-step guide on using SAP transaction PRMM in the SAP MM module. We covered the basics of PRMM, explained how to create a purchase requisition, and explored additional functionalities. Continuous learning and practice are essential for mastering SAP MM.

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