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SAP Transaction OBAS: A Comprehensive Guide for SAP Users

SAP Transaction OBAS: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction OBAS, a powerful transaction code used in SAP Materials Management (MM) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively utilize OBAS for managing purchasing information records in your SAP system. Whether you are a novice SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through OBAS seamlessly.

Before we dive into the details, we’d like to introduce you to a valuable resource that can enhance your SAP MM skills and help you become an expert in the field. Check out the SAP MM online video training offered by our expert SAP MM consultant, available at roadtoexpert.com. This comprehensive training program will provide you with in-depth knowledge and practical insights to boost your proficiency in SAP MM and accelerate your career growth.

Now, let’s begin our tutorial on using SAP transaction OBAS.

What is SAP Transaction OBAS?

SAP Transaction OBAS (Purchasing Info Record) is a key transaction code used in SAP MM to create, change, and display purchasing information records. Purchasing information records store essential data related to a material and its procurement, such as the vendor, pricing conditions, and delivery details. With OBAS, you can efficiently manage and maintain purchasing information records, ensuring accurate and up-to-date information for your procurement processes.

Step 1: Accessing SAP Transaction OBAS

To start using OBAS, follow these steps:

  1. Log in to your SAP system using your user ID and password.
  2. Launch the SAP Easy Access Menu.
  3. Navigate to the “Logistics” folder and expand it.
  4. Locate and click on the “Materials Management” folder.
  5. From the sub-menu, select “Purchasing” and then choose “Master Data”.
  6. Next, click on “Info Record” and select “Create” or “Change” to proceed to the OBAS transaction.

Step 2: Understanding OBAS Transaction Screen

Once you have accessed OBAS, you will encounter the OBAS transaction screen, which consists of various fields and tabs. Let’s explore each of them:

  • Header Data: This section contains the main fields for entering general information about the purchasing information record, such as the vendor, material, and purchasing organization.
  • Purchasing Data: Here, you can specify the purchasing-related details, including the purchasing group, order unit, and delivery tolerances.
  • Conditions: This tab allows you to define the pricing conditions for the material, such as the price per unit and the validity period.
  • Delivery Schedules: In this tab, you can manage the delivery schedules for the material, specifying the delivery dates and quantities.
  • Vendor Subrange: If applicable, you can define vendor-specific details, such as the minimum order quantity or the lead time.
  • Texts: The texts tab allows you to add any additional notes or comments related to the purchasing information record.

Step 3: Creating a Purchasing Information Record with OBAS

Creating a purchasing information record is a common operation performed using OBAS. It involves entering the necessary information to establish a record for a specific material and vendor. Here’s how you can create a purchasing information record using OBAS:

  1. Start by filling in the required fields in the “Header Data” section:

    • Vendor: Enter the vendor code or use the search function to find it.
    • Material: Specify the material code or search for it using the available options.
    • Purchasing Organization: Select the appropriate purchasing organization for the record.

  2. Move to the relevant tabs, such as “Purchasing Data” and “Conditions”, and enter the specific details for the purchasing information record, such as pricing conditions and delivery schedules.
  3. Once you have entered all the necessary information, click on the “Save” button to create the purchasing information record.

Congratulations! You have successfully created a purchasing information record using SAP transaction OBAS.

Step 4: Exploring Additional Functionality

SAP transaction OBAS offers various additional functionalities to streamline your purchasing processes. Here are some notable features you can leverage:

  • Change Purchasing Information Record: OBAS allows you to modify existing purchasing information records. You can edit fields such as pricing conditions, delivery schedules, or other relevant details. Simply enter the vendor and material codes, and make the necessary changes.
  • Display Purchasing Information Record: Use OBAS to display existing purchasing information records by entering the vendor and material codes. This allows you to review the details of past records and ensure accurate information for your procurement activities.
  • Copy Purchasing Information Record: If you need to create a similar purchasing information record for another material or vendor, OBAS provides a copying functionality. You can copy the details from an existing record and make the necessary adjustments.
  • Delete Purchasing Information Record: In case a purchasing information record becomes obsolete or no longer needed, OBAS allows you to delete it. Simply select the record and choose the delete option.


In this tutorial, we have provided you with a comprehensive guide on using SAP transaction OBAS in the SAP MM module. We covered the basics of OBAS, explained how to create a purchasing information record, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP MM.

To further enhance your skills in SAP MM, we highly recommend our SAP MM online video training, designed by our expert SAP MM consultant. This training program offers comprehensive modules and hands-on exercises to help you become an SAP MM expert. Visit roadtoexpert.com to learn more and take your SAP MM skills to new heights.

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