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SAP Transaction F.14: A Comprehensive Guide for SAP Users

SAP Transaction F.14: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction F.14, an essential transaction code used in SAP Financials (FI) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively utilize F.14 for managing open item clearing in your SAP system. Whether you are a novice SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through F.14 seamlessly.

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Now, let’s begin our tutorial on using SAP transaction F.14.

What is SAP Transaction F.14?

SAP Transaction F.14 (Open Item Management: Balance Carryforward) is a crucial transaction code used in SAP FI to perform open item clearing and balance carryforward operations. It allows users to carry forward balances from previous periods and clear open items against each other, ensuring accurate financial reporting and reconciliation.

Step 1: Accessing SAP Transaction F.14

To start using F.14, follow these steps:

  1. Log in to your SAP system using your user ID and password.
  2. Launch the SAP Easy Access Menu.
  3. Navigate to the “Accounting” folder and expand it.
  4. Locate and click on the “Financial Accounting” folder.
  5. From the sub-menu, select “General Ledger”.
  6. Next, choose “Periodic Processing” and click on “Balance Carryforward” to proceed to the F.14 transaction.

Step 2: Understanding F.14 Transaction Screen

Once you have accessed F.14, you will encounter the F.14 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

  • Selection Criteria: This section allows you to specify the parameters for selecting the open items to be cleared or carried forward. You can define the company code, fiscal year, and other relevant criteria.
  • Processing Options: Here, you can define the processing options for open item clearing and balance carryforward. You can choose whether to clear open items, carry forward balances, or both.
  • Account Selection: This tab enables you to select specific accounts or account ranges for open item clearing or balance carryforward. You can input the account numbers or use the search function to find them.
  • Carryforward Parameters: In this tab, you can define the parameters for balance carryforward, such as the target fiscal year, posting period, and document type.
  • Posting Parameters: The posting parameters tab allows you to specify additional settings for the clearing or carryforward postings, such as the document date, reference document, and reason code.

Step 3: Performing Open Item Clearing with F.14

Open item clearing is a common operation performed using F.14. It involves matching and offsetting open items against each other. Here’s how you can perform open item clearing using F.14:

  1. Start by filling in the necessary fields in the “Selection Criteria” section:

    • Company Code: Select the appropriate company code for which you want to clear open items.
    • Fiscal Year: Specify the fiscal year in which the open items are located.
    • Other Criteria: Define any additional criteria, such as document type or posting date, to narrow down the selection.

  2. Move to the “Processing Options” tab and choose the desired processing options:

    • Clear Open Items: Select this option if you want to clear the selected open items against each other.
    • Carry Forward Balances: Choose this option if you want to carry forward the balances of the selected open items to the next fiscal year.

  3. Proceed to the “Account Selection” tab and select the accounts or account ranges for open item clearing or balance carryforward.
  4. Once you have entered all the necessary information, click on the “Execute” button to start the open item clearing process.

Congratulations! You have successfully performed open item clearing using SAP transaction F.14.

Step 4: Exploring Additional Functionality

SAP transaction F.14 offers various additional functionalities to streamline your financial management processes. Here are some notable features you can leverage:

  • Display Cleared Items: Use F.14 to display cleared items by entering the clearing document number and other relevant criteria. This allows you to review past clearing transactions and track the status of open items.
  • Reverse Clearing Document: F.14 enables you to reverse a clearing document if necessary. You can enter the clearing document number and initiate the reversal process to undo the clearing and restore the original open items.
  • Carryforward Simulation: Before carrying forward balances, you can use the F.14 simulation mode to review the expected results and verify the impact on financial statements. This allows you to assess the consequences of balance carryforward before making any permanent changes.
  • Clearing Document Changes: If you need to modify a clearing document, F.14 allows you to make changes to certain fields, such as the document date or reference document. Simply enter the clearing document number and update the necessary information.


In this tutorial, we have provided you with a comprehensive guide on using SAP transaction F.14 in the SAP FI module. We covered the basics of F.14, explained how to perform open item clearing, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP FI.

To further enhance your skills in SAP FI, we highly recommend our SAP MM online video training, designed by our expert SAP MM consultant. This training program offers comprehensive modules and hands-on exercises to help you become an SAP FI expert. Visit roadtoexpert.com to learn more and take your SAP FI skills to new heights.

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