SAP Transaction MRKO: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction MRKO, a vital transaction code used in SAP Materials Management (MM) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively utilize MRKO for evaluating invoices in your SAP system. Whether you are a novice SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through MRKO seamlessly.

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Now, let’s begin our tutorial on using SAP transaction MRKO.

What is SAP Transaction MRKO?

SAP Transaction MRKO (Invoice Verification: Evaluated Receipt Settlement) is a key transaction code used in SAP MM to evaluate invoices based on receipt of goods. It allows users to compare the actual goods received with the quantity and price mentioned in the invoice, ensuring accurate and efficient invoice verification.

Step 1: Accessing SAP Transaction MRKO

To start using MRKO, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Logistics” folder and expand it.
4. Locate and click on the “Materials Management” folder.
5. From the sub-menu, select “Invoice Verification.”
6. Next, choose “Evaluated Receipt Settlement” and click on “Evaluated Receipt Settlement” again to proceed to the MRKO transaction.

Step 2: Understanding MRKO Transaction Screen

Once you have accessed MRKO, you will encounter the MRKO transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Selection Criteria: This section allows you to specify the criteria for selecting invoices to be evaluated. You can enter details such as vendor, purchasing organization, and document date to filter the invoices.
• Invoice Summary: Here, you can view a summary of the selected invoices, including the invoice numbers, vendor details, and the status of evaluation.
• Invoice Items: This tab provides a detailed view of the invoice items, including the material numbers, quantities, prices, and the corresponding goods receipts.
• Invoice Document Flow: The document flow tab displays the flow of documents related to the selected invoice, such as purchase orders, goods receipts, and accounting documents.
• Evaluated Receipt Settlement: In this tab, you can perform the actual evaluation of the invoice by comparing the goods receipts with the invoice details. You can enter the quantities and prices as per the actual goods received and make adjustments if necessary.
• Invoice History: This tab displays the history of previous evaluations performed on the selected invoice.

Step 3: Performing Invoice Evaluation with MRKO

Invoice evaluation is a critical operation performed using MRKO. It involves comparing the goods receipts with the invoice details and making necessary adjustments. Here’s how you can perform an invoice evaluation using MRKO:

1. Start by entering the selection criteria to filter the invoices you want to evaluate. You can enter details such as vendor, purchasing organization, and document date.
2. Once you have selected the invoices, review the invoice summary to ensure you have the correct invoices for evaluation.
3. Navigate to the “Invoice Items” tab to view the detailed information of the selected invoices. Here, you can compare the quantities and prices mentioned in the invoice with the actual goods receipts.
4. If there are any discrepancies, go to the “Evaluated Receipt Settlement” tab and make the necessary adjustments. You can enter the actual quantities and prices as per the goods received and calculate the differences.
5. After making the adjustments, click on the “Save” button to complete the evaluation process.

Congratulations! You have successfully performed invoice evaluation using SAP transaction MRKO.

Step 4: Exploring Additional Functionality

SAP transaction MRKO offers various additional functionalities to streamline your invoice verification processes. Here are some notable features you can leverage:

• Display Invoice Documents: Use MRKO to display existing invoice documents by entering the invoice number and other relevant criteria. This allows you to review past invoices and track the evaluation status.
• Change Invoice Evaluation: MRKO also enables you to modify existing invoice evaluations. You can edit fields such as quantities, prices, or other relevant details. Simply enter the invoice number and make the necessary changes.
• Invoice Verification Analysis: MRKO provides powerful analysis tools to evaluate the performance of your invoice verification process. You can generate reports and analyze key metrics such as invoice accuracy, evaluation time, and exception handling.
• Integration with Financial Accounting: MRKO seamlessly integrates with the Financial Accounting (FI) module, ensuring accurate accounting and financial reporting. You can view the accounting documents and perform necessary adjustments if required.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction MRKO in the SAP MM module. We covered the basics of MRKO, explained how to perform invoice evaluation, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP MM.

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