SAP Transaction PA90: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction PA90, a powerful transaction code used in SAP Human Capital Management (HCM) module. In this tutorial, we will provide you with a detailed guide on how to effectively use PA90 to manage personnel time data in your SAP system. Whether you are a novice SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through PA90 seamlessly.

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Now, let’s begin our tutorial on using SAP transaction PA90.

What is SAP Transaction PA90?

SAP Transaction PA90 (Personnel Time Management) is a key transaction code used in SAP HCM to manage personnel time data. It allows users to create, modify, and display time data for employees, enabling accurate tracking of working hours, leaves, and other time-related information. With PA90, you can efficiently handle time management processes and ensure compliance with labor regulations.

Step 1: Accessing SAP Transaction PA90

To start using PA90, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Human Resources” folder and expand it.
4. Locate and click on the “Personnel Management” folder.
5. From the sub-menu, select “Time Management”.
6. Next, choose “Administration” and click on “Personnel Time Management” to proceed to the PA90 transaction.

Step 2: Understanding PA90 Transaction Screen

Once you have accessed PA90, you will encounter the PA90 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Employee Selection: This section allows you to select the employee for whom you want to manage time data. You can search for employees using various criteria such as personnel number, name, or organizational unit.
• Time Data Overview: Here, you can view and manage the time data records for the selected employee. Each time data record represents a specific period (e.g., a day, a week) and contains information such as attendance, absence, and overtime hours.
• Time Evaluation: The time evaluation tab provides options to evaluate and process the time data. You can run time evaluation programs to calculate working hours, perform absence quota deductions, and generate reports.
• Exceptions: In this tab, you can define and manage time-related exceptions, such as overtime rules, shift differentials, and holiday pay. Exceptions help automate the calculation of working hours and ensure accurate time data recording.
• Authorization: The authorization tab allows you to set user-specific authorizations for accessing and modifying time data. You can control who has permission to view, edit, or delete time records.

Step 3: Managing Time Data with PA90

PA90 provides various functionalities for managing time data. Here’s how you can perform common time management tasks using PA90:

1. Select the desired employee using the employee selection section.
2. Navigate to the time data overview tab and choose the relevant time data record.
3. Enter the necessary details for the time period, such as attendance hours, absence codes, and overtime hours.
4. If required, define exceptions in the exceptions tab to automate the calculation of working hours.
5. Once you have entered all the necessary information, click on the “Save” button to save the time data record.

Congratulations! You have successfully managed time data using SAP transaction PA90.

Step 4: Exploring Additional Functionality

SAP transaction PA90 offers various additional functionalities to streamline your time management processes. Here are some notable features you can leverage:

• Display Time Data: Use PA90 to display existing time data records by entering the employee’s personnel number and other relevant criteria. This allows you to review past time entries and track the attendance and absence patterns of employees.
• Change Time Data: PA90 also enables you to modify existing time data records. You can edit fields such as attendance hours, absence codes, or other relevant details. Simply select the desired time data record and make the necessary changes.
• Time Evaluation Reports: PA90 provides options to generate various reports related to time evaluation. You can run reports to view employee attendance summaries, absence trends, and overtime calculations, among others.
• Approval Workflow: PA90 supports approval workflows for time data entries. You can configure workflows to ensure proper authorization and validation of time records before they are finalized.

Conclusion

In this tutorial, we have provided you with a step-by-step guide on using SAP transaction PA90 in the SAP HCM module. We covered the basics of PA90, explained how to manage time data, and explored additional functionalities. Remember, practice and continuous learning are key to becoming proficient in SAP HCM.

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