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SAP Transaction VA26: A Comprehensive Guide for SAP Users

SAP Transaction VA26: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction VA26, a crucial transaction code used in SAP Sales and Distribution (SD) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively utilize VA26 for managing sales documents in your SAP system. Whether you are a novice SAP user or an experienced consultant seeking a refresher, this tutorial will equip you with the necessary knowledge to navigate through VA26 seamlessly.

Before we dive into the details, we’d like to introduce you to a valuable resource that can enhance your SAP SD skills and help you become an expert in the field. Check out the SAP MM online video training offered by our expert SAP MM consultant, available at roadtoexpert.com. This comprehensive training program will provide you with in-depth knowledge and practical insights to boost your proficiency in SAP SD and accelerate your career growth.

Now, let’s begin our tutorial on using SAP transaction VA26.

What is SAP Transaction VA26?

SAP Transaction VA26 (Display Contract Sales Document) is a key transaction code used in SAP SD to display contract sales documents. It allows users to view and analyze the details of contract sales orders, helping them manage and track their sales processes effectively. With VA26, you can access information related to contract items, pricing, delivery schedules, and more, enabling you to make informed decisions and provide excellent customer service.

Step 1: Accessing SAP Transaction VA26

To start using VA26, follow these steps:

  1. Log in to your SAP system using your user ID and password.
  2. Launch the SAP Easy Access Menu.
  3. Navigate to the “Sales and Distribution” folder and expand it.
  4. Locate and click on the “Sales” folder.
  5. From the sub-menu, select “Contract” and click on “Sales” again to proceed to the VA26 transaction.

Step 2: Understanding VA26 Transaction Screen

Once you have accessed VA26, you will encounter the VA26 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

  • Selection Criteria: This section allows you to define the search criteria for displaying contract sales documents. You can specify parameters such as contract number, customer, sales organization, and more to narrow down your search.
  • Overview List: Here, you can view a list of contract sales documents that match your search criteria. The list provides key information such as contract number, status, customer, and validity dates.
  • Document Flow: The document flow tab displays the relationship between the contract sales document and other related documents, such as deliveries, invoices, and payments. This helps you understand the end-to-end process and track the progress of each document.
  • Item Overview: In this tab, you can view and analyze the line items of the contract sales document. Each line item represents a specific product or service, along with its quantity, pricing, and delivery details.
  • Pricing: The pricing tab displays the pricing conditions and calculations associated with the contract sales document. It provides insights into the pricing procedure, discounts, taxes, and total values.
  • Texts: In this tab, you can find any additional texts or notes associated with the contract sales document. These texts can provide additional information or instructions for handling the document.

Step 3: Displaying Contract Sales Documents with VA26

To display contract sales documents using VA26, follow these steps:

  1. Start by filling in the necessary fields in the “Selection Criteria” section:

    • Contract Number: Enter the contract number you want to display. If you are unsure about the exact number, you can use the search function to find the contract.
    • Sales Organization: Select the relevant sales organization for the contract.
    • Customer: Enter the customer code or search for the customer using the search function.

  2. Click on the “Execute” button to display the contract sales documents that match your search criteria.
  3. Review the overview list to find the specific contract sales document you are looking for. You can click on a document to view its details in the corresponding tabs.

Congratulations! You have successfully displayed contract sales documents using SAP transaction VA26.

Step 4: Exploring Additional Functionality

SAP transaction VA26 offers various additional functionalities to enhance your sales document management processes. Here are some notable features you can leverage:

  • Change Contract Sales Documents: VA26 allows you to make changes to existing contract sales documents. You can edit fields such as pricing, delivery schedules, or other relevant details. Simply select the document you want to modify and make the necessary changes.
  • Document Printing: With VA26, you can print contract sales documents to provide hard copies for your records or to share with customers or colleagues. Simply select the document you want to print and choose the appropriate print option.
  • Document Archiving: VA26 supports document archiving, allowing you to store contract sales documents in a secure and organized manner. Archiving helps save storage space and enables easy retrieval of documents when needed.
  • Document Analysis: Utilize VA26 to analyze contract sales documents and extract valuable insights. You can analyze sales trends, customer preferences, or pricing patterns to optimize your sales strategies and improve customer satisfaction.


In this tutorial, we have provided you with a comprehensive guide on using SAP transaction VA26 in the SAP SD module. We covered the basics of VA26, explained how to display contract sales documents, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP SD.

To further enhance your skills in SAP SD, we highly recommend our SAP MM online video training, designed by our expert SAP MM consultant. This training program offers comprehensive modules and hands-on exercises to help you become an SAP SD expert. Visit roadtoexpert.com to learn more and take your SAP SD skills to new heights.

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