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SAP Transaction RSA9: A Comprehensive Guide for SAP Users

SAP Transaction RSA9: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction RSA9, a powerful transaction code used in SAP to extract data from SAP source systems and load it into SAP Business Intelligence (BI) systems. Whether you are a young SAP consultant or an unexperienced SAP user searching for guidance on RSA9, this tutorial will provide you with a step-by-step guide on how to effectively use this transaction and maximize its potential.

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Now, let’s dive into our tutorial on using SAP transaction RSA9.

What is SAP Transaction RSA9?

SAP Transaction RSA9 is a critical transaction code used in SAP to extract data from SAP source systems and load it into SAP BI systems. It allows users to define and activate extractors, which are responsible for extracting relevant data from SAP source systems based on specific criteria. RSA9 provides a user-friendly interface for managing extractors and monitoring data extraction processes.

Step 1: Accessing SAP Transaction RSA9

To access RSA9 and start using it, follow these steps:

  1. Login to your SAP system using your user ID and password.
  2. Launch the SAP Easy Access Menu.
  3. Navigate to the “Logistics” folder and expand it.
  4. Locate and click on the “Business Intelligence” folder.
  5. From the sub-menu, select “Extraction” and click on “Extraction” again to proceed to the RSA9 transaction.

Step 2: Understanding RSA9 Transaction Screen

Once you have accessed RSA9, you will encounter the RSA9 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

  • Extractor Search: In this section, you can search for existing extractors based on specific criteria such as extractor name, description, or data source.
  • Extractor List: Here, you can view a list of all the extractors available in your SAP system. The list provides details such as extractor name, description, data source, and activation status.
  • Extractor Details: This tab displays detailed information about a selected extractor, including its technical settings, extraction logic, and field mapping.
  • Activation: The activation tab allows you to activate or deactivate an extractor. Activation is necessary to enable the extractor for data extraction.
  • Monitoring: The monitoring tab provides an overview of the data extraction processes for each activated extractor. It displays information such as extraction start time, end time, and status.

Step 3: Defining and Activating Extractors

To define and activate an extractor using RSA9, follow these steps:

  1. Start by searching for an existing extractor in the “Extractor Search” section, or click on the “Create Extractor” button to define a new extractor.
  2. If you are creating a new extractor, provide the necessary details such as extractor name, description, and data source. Define the extraction logic and field mapping based on your requirements.
  3. Once the extractor is defined, navigate to the “Activation” tab and click on the “Activate” button to activate the extractor. This will enable the extractor for data extraction.
  4. Monitor the extraction process in the “Monitoring” tab to ensure that data is being extracted successfully.

Congratulations! You have successfully defined and activated an extractor using SAP transaction RSA9.

Step 4: Exploring Additional Functionality

SAP transaction RSA9 offers various additional functionalities to enhance your data extraction and loading processes. Here are some notable features you can leverage:

  • Delta Extraction: RSA9 allows you to perform delta extraction, which involves extracting only the changed or new data from SAP source systems since the last extraction. This significantly reduces extraction time and improves efficiency.
  • Enhanced Monitoring: Use the monitoring tab in RSA9 to track the status of data extraction processes in real-time. You can view detailed logs and error messages to identify and resolve any issues promptly.
  • Extractor Maintenance: RSA9 provides options to modify or delete existing extractors. You can make changes to extraction logic, field mapping, or other settings as per your evolving business requirements.
  • Data Source Enhancement: If the standard extractors available in RSA9 do not meet your specific data extraction needs, you can enhance them by adding custom logic or additional fields using the DataSource Enhancement Framework.


In this tutorial, we have provided you with a comprehensive guide on using SAP transaction RSA9 for data extraction and loading in SAP BI systems. We covered the basics of RSA9, explained how to define and activate extractors, and explored additional functionalities. Remember, practice and continuous learning are key to becoming proficient in SAP.

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