SAP Transaction PT60: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction PT60, an important transaction code used in SAP for time management. In this tutorial, we will provide you with a step-by-step guide on how to effectively use PT60 for managing employee time data in your SAP system. Whether you are a novice SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through PT60 seamlessly.

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Now, let’s begin our tutorial on using SAP transaction PT60.

What is SAP Transaction PT60?

SAP Transaction PT60 (Time Evaluation: Payroll) is a transaction code used in SAP for time evaluation and payroll processing. It allows users to calculate and process employee time data, such as working hours, overtime, absences, and leaves. PT60 plays a crucial role in ensuring accurate payroll calculations and managing employee compensation.

Step 1: Accessing SAP Transaction PT60

To start using PT60, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Human Resources” folder and expand it.
4. Locate and click on the “Time Management” folder.
5. From the sub-menu, select “Time Evaluation”.
6. Next, choose “Payroll” and click on “Time Evaluation: Payroll” to proceed to the PT60 transaction.

Step 2: Understanding PT60 Transaction Screen

Once you have accessed PT60, you will encounter the PT60 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Selection Criteria: This section allows you to define the selection criteria for processing employee time data. You can specify the employee group, personnel area, time range, and other relevant parameters.
• Time Evaluation Results: Here, you can view the results of the time evaluation process, including the calculated working hours, absences, leaves, and other relevant data.
• Payroll Results: The payroll results tab displays the calculated payroll data based on the time evaluation results. You can view the employee’s gross pay, deductions, net pay, and other payroll-related information.
• Exceptions: This tab shows any exceptions or errors encountered during the time evaluation or payroll processing. You can review and resolve these exceptions to ensure accurate results.
• Logs: The logs tab provides a detailed log of the time evaluation and payroll processing activities, including any warnings or informational messages.

Step 3: Processing Employee Time Data with PT60

To process employee time data using PT60, follow these steps:

1. Start by defining the selection criteria in the “Selection Criteria” section:

   • Employee Group: Select the appropriate employee group for which you want to process time data.
   • Personnel Area: Choose the personnel area associated with the employees.
   • Time Range: Specify the time range for which you want to process time data.
   • Other Parameters: Set any additional parameters as required, such as employee subgroups or time types.

2. Once you have defined the selection criteria, click on the “Execute” button to start the time evaluation and payroll processing.
3. Monitor the processing progress and review the results in the respective tabs (Time Evaluation Results, Payroll Results, Exceptions, and Logs).
4. If any exceptions or errors are identified, navigate to the Exceptions tab and review the details. Take appropriate actions to resolve the exceptions and reprocess if necessary.
5. Once the time evaluation and payroll processing are completed successfully, you can view the final results in the Payroll Results tab.

Congratulations! You have successfully processed employee time data using SAP transaction PT60.

Step 4: Exploring Additional Functionality

SAP transaction PT60 offers various additional functionalities to streamline your time management and payroll processes. Here are some notable features you can leverage:

• Time Data Correction: PT60 allows you to correct or adjust employee time data, such as working hours, absences, or leaves. You can make necessary changes and reprocess the time evaluation and payroll.
• Integration with Other Modules: PT60 seamlessly integrates with other SAP modules, such as Personnel Administration (PA) and Organizational Management (OM). This integration ensures accurate processing of employee time data and payroll calculations based on the organizational structure and personnel data.
• Payroll Simulation: PT60 enables you to perform payroll simulations to predict the payroll results based on different scenarios. This feature helps you analyze the impact of changes in time data or payroll settings before final processing.
• Reporting and Analytics: PT60 provides various reporting and analytics tools to analyze employee time data, payroll results, and exceptions. You can generate reports, charts, and graphs to gain insights into your organization’s time management and payroll performance.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction PT60 for time evaluation and payroll processing. We covered the basics of PT60, explained how to process employee time data, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP.

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