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SAP Transaction PS03: A Comprehensive Guide for SAP Users

SAP Transaction PS03: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction PS03, a key transaction code used in SAP Project Systems (PS) module. Whether you are a young SAP consultant or an unexperienced SAP user searching for guidance on how to effectively use PS03, this tutorial is here to help you. In this step-by-step guide, we will walk you through the process of using PS03 with detailed instructions and concrete examples.

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Now, let’s dive into our tutorial on using SAP transaction PS03.

What is SAP Transaction PS03?

SAP Transaction PS03 (Display Work Center) is a transaction code used in SAP Project Systems module to view and manage work centers. Work centers are resources within a project that represent physical locations, such as machines or workstations, where work activities are performed. PS03 allows users to access detailed information about work centers, such as their capacities, capabilities, and utilization.

Step 1: Accessing SAP Transaction PS03

To start using PS03, follow these steps:

  1. Login to your SAP system using your user ID and password.
  2. Launch the SAP Easy Access Menu.
  3. Navigate to the “Project System” folder and expand it.
  4. Locate and click on the “Resources” folder.
  5. From the sub-menu, select “Work Center”.
  6. Next, choose “Display Work Center” to proceed to the PS03 transaction.

Step 2: Understanding PS03 Transaction Screen

Once you have accessed PS03, you will encounter the PS03 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

  • General Data: This section contains general information about the work center, such as its ID, description, and location.
  • Capacity: Here, you can view and manage the capacity of the work center, including the available capacity, utilization, and scheduling details.
  • Costing: The costing tab displays the cost-related information for the work center, such as the cost center, activity rates, and overhead rates.
  • Personnel: In this tab, you can find information about the personnel assigned to the work center, including their qualifications, skills, and availability.
  • Capacity Header: This tab provides an overview of the capacity details for the work center, including the shift sequence, base quantity, and formula for capacity calculation.
  • Shift Sequences: Here, you can define and manage different shift sequences for the work center, specifying the working hours and breaks.

Step 3: Viewing Work Center Details with PS03

To view the details of a work center using PS03, follow these steps:

  1. Start by entering the ID or description of the work center in the “Work Center” field.
  2. Click on the “Execute” button to retrieve the work center details.
  3. Once the details are displayed, you can navigate through the different tabs to view specific information, such as capacity, costing, personnel, and shift sequences.
  4. If you need to search for a specific work center, you can use the search function by entering relevant criteria in the search fields and clicking on the “Execute” button.

By following these steps, you can easily view and access the details of work centers using SAP transaction PS03.

Step 4: Exploring Additional Functionality

SAP transaction PS03 offers various additional functionalities to streamline your work center management processes. Here are some notable features you can leverage:

  • Change Work Centers: PS03 allows you to modify existing work centers, such as updating their descriptions, locations, or capacity details. Simply navigate to the desired work center and make the necessary changes.
  • Create Work Centers: If you need to create a new work center, PS03 provides the option to do so. You can enter the required information, such as the ID, description, and capacity details, and save the new work center.
  • Assign Work Centers to Projects: PS03 enables you to assign work centers to specific projects within the SAP Project Systems module. This ensures accurate resource allocation and efficient project planning.


In this tutorial, we have provided you with a comprehensive guide on using SAP transaction PS03 in the SAP Project Systems module. We covered the basics of PS03, explained how to view work center details, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP.

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