SAP Transaction PRCU: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP Transaction PRCU, an important transaction code used in SAP Materials Management (MM) module. In this tutorial, we will provide you with a detailed guide on how to effectively use PRCU to maintain purchasing info records in your SAP system. Whether you are a beginner SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through PRCU with ease.

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Now, let’s begin our tutorial on using SAP Transaction PRCU.

What is SAP Transaction PRCU?

SAP Transaction PRCU (Maintain Purchasing Info Records) is a transaction code used in SAP MM to create, change, and display purchasing info records. Purchasing info records contain important information about a specific material and its corresponding vendor, such as pricing conditions, delivery details, and source list data. PRCU allows users to maintain and update this information, ensuring accurate and up-to-date records for purchasing operations.

Step 1: Accessing SAP Transaction PRCU

To start using PRCU, follow these steps:

1. Login to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Logistics” folder and expand it.
4. Locate and click on the “Materials Management” folder.
5. From the sub-menu, select “Purchasing” and then choose “Master Data”.
6. Next, select “Info Record” and click on “Maintain”.

Step 2: Understanding PRCU Transaction Screen

Once you have accessed PRCU, you will encounter the PRCU transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Header Data: This section contains the main fields for entering general information about the purchasing info record, such as vendor, material, and organizational data.
• Purchasing Organization Data: Here, you can enter purchasing organization-specific details, including purchasing group, currency, and terms of payment.
• Purchasing Data: This tab allows you to maintain purchasing data, such as order unit, lead time, and minimum order quantity.
• Delivery Schedules: In this tab, you can define delivery schedules for the purchasing info record, specifying the delivery dates and quantities.
• Conditions: The conditions tab enables you to maintain pricing conditions for the purchasing info record, such as prices, discounts, and surcharges.
• Source List: Here, you can maintain the source list data, specifying the preferred vendors for the material.

Step 3: Creating a Purchasing Info Record with PRCU

To create a new purchasing info record using PRCU, follow these steps:

1. Start by filling in the necessary fields in the “Header Data” section:

   • Vendor: Enter the vendor code or use the search function to find it.
   • Material: Specify the material code or use the search function to find it.
   • Purchasing Organization: Select the relevant purchasing organization for the info record.

2. Move to the respective tabs and enter the required information, such as purchasing data, delivery schedules, conditions, and source list data.
3. Once you have entered all the necessary information, click on the “Save” button to create the purchasing info record.

Congratulations! You have successfully created a purchasing info record using SAP Transaction PRCU.

Step 4: Modifying and Displaying Purchasing Info Records

PRCU also allows you to modify and display existing purchasing info records. To do so, follow these steps:

• Modifying Purchasing Info Records:

  1. Enter the vendor code, material code, and purchasing organization in the respective fields on the initial PRCU screen.
  2. Click on the “Change” button to modify the existing info record.
  3. Make the necessary changes in the relevant tabs, such as purchasing data, delivery schedules, conditions, or source list data.
  4. Click on the “Save” button to save the modified info record.

• Displaying Purchasing Info Records:

  1. Enter the vendor code, material code, and purchasing organization in the respective fields on the initial PRCU screen.
  2. Click on the “Display” button to view the existing info record.
  3. You can navigate through the tabs to review the different sections of the info record, such as header data, purchasing data, delivery schedules, conditions, or source list data.

Conclusion

In this tutorial, we have provided you with a step-by-step guide on using SAP Transaction PRCU in the SAP MM module. We covered the basics of PRCU, explained how to create, modify, and display purchasing info records. Remember, continuous learning and practice are essential for becoming proficient in SAP MM.

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