SAP Transaction OVAZ: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction OVAZ, an important transaction code used in SAP Sales and Distribution (SD) module. In this tutorial, we will provide you with a detailed guide on how to effectively use OVAZ to configure sales document types in your SAP system. Whether you are a beginner SAP user or an experienced consultant looking to expand your knowledge, this tutorial will equip you with the necessary skills to navigate and configure OVAZ with ease.

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Now, let’s dive into our tutorial on using SAP transaction OVAZ.

What is SAP Transaction OVAZ?

SAP Transaction OVAZ (Sales Document Types) is a transaction code used in SAP SD to configure sales document types. Sales document types define the structure and behavior of sales documents, such as sales orders, quotations, and contracts. By configuring sales document types in OVAZ, you can customize the sales process according to your organization’s requirements, ensuring smooth order processing and accurate sales reporting.

Step 1: Accessing SAP Transaction OVAZ

To access OVAZ and configure sales document types, follow these steps:

1. Login to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Sales and Distribution” folder and expand it.
4. Locate and click on the “Sales” folder.
5. From the sub-menu, select “Sales” again.
6. Next, choose “Sales Documents” and click on “Sales Document Header” to proceed to the OVAZ transaction.

Step 2: Configuring Sales Document Types in OVAZ

Once you have accessed OVAZ, you will be presented with the configuration screen for sales document types. This screen allows you to define and customize various aspects of sales document types. Let’s explore the key configuration options:

• Document Types: This section allows you to define new sales document types or modify existing ones. You can specify the document type, description, and other attributes such as whether it is a standard order, quotation, or contract.
• Number Ranges: Here, you can assign number ranges to different sales document types. Number ranges ensure unique document numbers for each sales document type.
• Header Data: This tab enables you to configure the header data for sales document types. You can define the fields that appear on the header screen, such as sales organization, distribution channel, and division.
• Item Data: In this tab, you can customize the item data for sales document types. You can define the fields that appear on the item screen, such as material, quantity, and pricing conditions.
• Texts: The texts tab allows you to define and maintain texts that can be added to sales documents. You can specify default texts, text types, and text IDs for each sales document type.
• Copy Control: This section enables you to define copy control settings for sales document types. Copy control determines how data is copied from one sales document to another, such as from a quotation to a sales order.

Step 3: Saving and Activating Sales Document Types

Once you have configured the desired settings for your sales document types, you need to save and activate the changes. Follow these steps:

1. Click on the “Save” button to save your configuration settings.
2. Next, click on the “Activate” button to activate the changes.
3. Your sales document types are now ready to be used in your SAP system.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction OVAZ in the SAP SD module. We explained what OVAZ is and how it is used to configure sales document types. We also walked you through the steps to access and configure OVAZ effectively. Remember, continuous learning and practice are essential for mastering SAP SD.

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