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SAP Transaction ML81N: A Step-by-Step Guide for SAP Users

SAP Transaction ML81N: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction ML81N, a crucial transaction code used in SAP Materials Management (MM) module. In this tutorial, we will provide you with a detailed step-by-step guide on how to effectively utilize ML81N for creating service entry sheets in your SAP system. Whether you are a novice SAP user or an experienced consultant looking to refresh your knowledge, this tutorial will equip you with the necessary skills to navigate through ML81N with ease.

Before we proceed with the tutorial, we would like to introduce you to an invaluable resource that can enhance your SAP MM skills and help you become an expert in the field. Check out the SAP MM online video training offered by our expert SAP MM consultant at roadtoexpert.com. This comprehensive training program provides in-depth knowledge and practical insights to boost your proficiency in SAP MM and accelerate your career growth.

Now, let’s dive into our tutorial on using SAP transaction ML81N.

What is SAP Transaction ML81N?

SAP Transaction ML81N (Create Service Entry Sheet) is a critical transaction code used in SAP MM to create and manage service entry sheets. Service entry sheets are used to record the receipt and acceptance of services performed by external vendors. ML81N allows users to enter details such as service provider, service description, quantity, and price, ensuring accurate tracking and verification of services.

Step 1: Accessing SAP Transaction ML81N

To start using ML81N, follow these steps:

  1. Login to your SAP system using your user ID and password.
  2. Launch the SAP Easy Access Menu.
  3. Navigate to the “Logistics” folder and expand it.
  4. Locate and click on the “Materials Management” folder.
  5. From the sub-menu, select “External Services Management”.
  6. Next, choose “Service Entry Sheet” and click on “Create” to proceed to the ML81N transaction.

Step 2: Understanding ML81N Transaction Screen

Once you have accessed ML81N, you will encounter the ML81N transaction screen, which consists of various fields and tabs. Let’s explore each of them:

  • Header Data: This section contains the main fields for entering general information about the service entry sheet, such as document type, posting date, and document date.
  • Item Overview: Here, you can view and manage the line items of the service entry sheet. Each line item represents a specific service and its associated details.
  • Document Overview: This tab provides an overview of the entire service entry sheet, including its header and item details.
  • Accounting: The accounting tab displays the accounting-related information for the service entry sheet, such as cost centers and general ledger (G/L) accounts.
  • Attachments: In this tab, you can attach any supporting documents or files related to the service entry sheet.
  • Workflow: The workflow tab shows the approval workflow for the service entry sheet, indicating the approvers and their statuses.

Step 3: Creating a Service Entry Sheet with ML81N

Creating a service entry sheet is a common operation performed using ML81N. Here’s how you can create a service entry sheet:

  1. Start by filling in the necessary fields in the “Header Data” section:

    • Document Type: Select the appropriate document type for the service entry sheet.
    • Posting Date: Enter the date when the service entry sheet is being recorded.
    • Document Date: Enter the date of the actual service.
    • Reference Document: If applicable, provide a reference document, such as a purchase order number.

  2. Move to the “Item Overview” tab and enter the following details for each line item:

    • Service Number: Enter the service number or use the search function to find it.
    • Service Description: Provide a brief description of the service.
    • Quantity: Specify the quantity of the service performed.
    • Price: Enter the price per unit of the service.

  3. Once you have entered all the necessary information, click on the “Save” button to create the service entry sheet.

Congratulations! You have successfully created a service entry sheet using SAP transaction ML81N.

Step 4: Exploring Additional Functionality

SAP transaction ML81N offers various additional functionalities to streamline your service entry sheet management processes. Here are some notable features you can leverage:

  • Display Service Entry Sheets: Use ML81N to display existing service entry sheets by entering the document number and other relevant criteria. This allows you to review past service entries and track the acceptance of services.
  • Change Service Entry Sheets: ML81N also enables you to modify existing service entry sheets. You can edit fields such as service description, quantity, or price. Simply enter the document number and make the necessary changes.
  • Approval Workflow: ML81N supports approval workflows for service entry sheets. You can assign approvers and define approval hierarchies to ensure proper verification and acceptance of services.
  • Integration with Purchase Orders: ML81N can be integrated with purchase orders, allowing you to link service entry sheets to specific purchase orders and ensure accurate financial tracking and transparency.


In this tutorial, we have provided you with a comprehensive guide on using SAP transaction ML81N in the SAP MM module. We covered the basics of ML81N, explained how to create a service entry sheet, and explored additional functionalities. Continuous learning and practice are key to becoming proficient in SAP MM.

To further enhance your skills in SAP MM, we highly recommend our SAP MM online video training, delivered by our expert SAP MM consultant. This training program offers comprehensive modules and hands-on exercises to help you become an SAP MM expert. Visit roadtoexpert.com to learn more and take your SAP MM skills to new heights.

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