SAP Transaction ME11: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction ME11, an essential transaction code used in SAP Materials Management (MM) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively use ME11 to create and maintain purchasing info records in your SAP system. Whether you are a beginner SAP user or an experienced consultant in need of a refresher, this tutorial will equip you with the necessary knowledge to navigate through ME11 seamlessly.

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Now, let’s begin our tutorial on using SAP transaction ME11.

What is SAP Transaction ME11?

SAP Transaction ME11 (Purchasing Info Record) is a transaction code used in SAP MM to create and maintain purchasing info records. Purchasing info records contain data related to a specific material and vendor combination, such as the vendor’s pricing conditions, delivery schedules, and other relevant information. ME11 allows users to create, modify, and display purchasing info records, ensuring accurate and up-to-date procurement data.

Step 1: Accessing SAP Transaction ME11

To start using ME11, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Logistics” folder and expand it.
4. Locate and click on the “Materials Management” folder.
5. From the sub-menu, select “Purchasing” and then “Master Data”.
6. Next, choose “Info Record” and click on “Create” to proceed to the ME11 transaction.

Step 2: Understanding ME11 Transaction Screen

Once you have accessed ME11, you will encounter the ME11 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• General Data: This section contains the main fields for entering general information about the purchasing info record, such as the material number, vendor number, and purchasing organization.
• Purchasing Data: Here, you can specify the purchasing data for the info record, including the validity period, order unit, and delivery tolerances.
• Conditions: The conditions tab allows you to define the pricing conditions for the material and vendor combination, such as the purchase price, discounts, and surcharges.
• Additional Data: In this tab, you can enter additional data related to the purchasing info record, such as the tax code, account assignment category, and text information.
• Texts: The texts tab allows you to add any relevant notes or comments to the purchasing info record.

Step 3: Creating a Purchasing Info Record with ME11

To create a new purchasing info record using ME11, follow these steps:

1. Start by filling in the necessary fields in the “General Data” section:

   • Material Number: Enter the material number for which you want to create the purchasing info record.
   • Vendor Number: Specify the vendor number with whom you want to establish the purchasing relationship.
   • Purchasing Organization: Select the purchasing organization responsible for this purchasing info record.

2. Move to the “Purchasing Data” tab and enter the following details:

   • Validity Start Date: Enter the start date from which the purchasing info record is valid.
   • Validity End Date: If applicable, specify the end date until which the purchasing info record is valid.
   • Order Unit: Select the order unit for the material.
   • Delivery Tolerances: Define the permissible tolerances for delivery quantities and dates.

3. Proceed to the “Conditions” tab and define the pricing conditions for the material and vendor combination:

   • Purchase Price: Enter the purchase price for the material.
   • Discounts/Surcharges: If applicable, define any discounts or surcharges for the material.

4. Once you have entered all the necessary information, click on the “Save” button to create the purchasing info record.

Congratulations! You have successfully created a purchasing info record using SAP transaction ME11.

Step 4: Modifying and Displaying Purchasing Info Records

In addition to creating new purchasing info records, ME11 also allows you to modify and display existing records. Here’s how:

• Modifying Purchasing Info Records:

  1. Access ME11 and enter the material and vendor combination for the purchasing info record you want to modify.
  2. Make the necessary changes to the relevant fields, such as pricing conditions or delivery tolerances.
  3. Click on the “Save” button to save the modified purchasing info record.

• Displaying Purchasing Info Records:

  1. Access ME11 and enter the material and vendor combination for the purchasing info record you want to display.
  2. Review the information displayed in the different tabs, such as general data, purchasing data, and conditions.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction ME11 in the SAP MM module. We covered the basics of ME11, explained how to create purchasing info records, and explored additional functionalities such as modifying and displaying records. Remember, continuous learning and practice are key to becoming proficient in SAP MM.

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