SAP Transaction VL01N: A Step-by-Step Tutorial for SAP Users

Welcome to our tutorial on SAP transaction VL01N, a crucial transaction code used in SAP Logistics Execution (LE) module. In this tutorial, we will provide you with a detailed guide on how to effectively utilize VL01N for creating outbound delivery in your SAP system. Whether you are a beginner SAP user or an experienced consultant in need of a refresher, this tutorial will equip you with the necessary knowledge to navigate through VL01N seamlessly.

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Now, let’s begin our tutorial on using SAP transaction VL01N.

What is SAP Transaction VL01N?

SAP Transaction VL01N (Create Outbound Delivery) is a key transaction code used in SAP LE to create outbound deliveries for shipping materials to customers. It allows users to enter all necessary information for the delivery, such as shipping point, delivery quantity, and recipient details. With VL01N, you can efficiently manage the entire process of delivering goods to your customers, ensuring timely and accurate shipments.

Step 1: Accessing SAP Transaction VL01N

To start using VL01N, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Logistics Execution” folder and expand it.
4. Locate and click on the “Outbound Process” folder.
5. From the sub-menu, select “Outbound Delivery.” This will take you to the VL01N transaction.

Step 2: Understanding VL01N Transaction Screen

Once you have accessed VL01N, you will encounter the VL01N transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Header Data: This section contains the main fields for entering general information about the outbound delivery, such as shipping point, delivery type, and delivery date.
• Item Overview: Here, you can view and manage the line items of the outbound delivery. Each line item represents a particular material and its associated quantity.
• Partner: This tab allows you to enter recipient information, such as the customer’s name, address, and contact details.
• Packing: The packing tab enables you to specify the packaging details for the delivery, including the packaging material and quantity.
• Shipping: In this tab, you can define the shipping details, such as the mode of transport and the transportation planning point.
• Route: The route tab allows you to assign a specific route to the outbound delivery, considering factors like distance, time, and cost.
• Output: This tab provides options for defining the output settings, such as printing delivery documents or sending electronic notifications.

Step 3: Creating an Outbound Delivery with VL01N

Creating an outbound delivery using VL01N involves several steps. Here’s a breakdown of the process:

1. Start by filling in the necessary fields in the “Header Data” section:

   • Shipping Point: Select the appropriate shipping point from the list or use the search function to find it.
   • Delivery Type: Choose the relevant delivery type for the shipment, such as standard delivery or rush delivery.
   • Delivery Date: Enter the date when the delivery is scheduled.
   • Delivery Quantity: Specify the quantity of materials to be shipped.

2. Move to the “Item Overview” tab and enter the following details for each line item:

   • Material: Enter the material code or use the search function to find it.
   • Quantity: Specify the quantity of the material to be included in the delivery.
   • Batch: If applicable, enter the batch number for the material.
   • Storage Location: Select the storage location from which the material will be picked for delivery.

3. Proceed to the “Partner” tab and enter the recipient details, such as the customer’s name, address, and contact information.
4. If necessary, navigate to the “Packing,” “Shipping,” “Route,” and “Output” tabs to provide additional information and configure relevant settings.
5. Once you have entered all the necessary information, click on the “Save” button to create the outbound delivery.

Congratulations! You have successfully created an outbound delivery using SAP transaction VL01N.

Step 4: Exploring Additional Functionality

SAP transaction VL01N offers various additional functionalities to streamline your outbound delivery processes. Here are some notable features you can leverage:

• Display Outbound Deliveries: Use VL01N to display existing outbound deliveries by entering the delivery number and other relevant criteria. This allows you to review past deliveries and track the status of each shipment.
• Edit Outbound Deliveries: VL01N also enables you to modify existing outbound deliveries. You can edit fields such as delivery quantity, recipient details, or other relevant information. Simply enter the delivery number and make the necessary changes.
• Post Goods Issue: With VL01N, you can post goods issue for the outbound delivery, indicating that the materials have been physically shipped to the customer. This step updates the inventory and triggers subsequent processes, such as billing and payment.
• Generate Delivery Output: VL01N allows you to generate various output documents for the delivery, such as delivery notes, packing slips, and shipping labels. These documents can be printed or sent electronically to the recipient.

Conclusion

In this tutorial, we have provided you with a step-by-step guide on using SAP transaction VL01N in the SAP LE module. We covered the basics of VL01N, explained how to create an outbound delivery, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP LE.

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