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SAP Transaction VA42: A Comprehensive Guide for SAP Users

SAP Transaction VA42: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction VA42, an essential transaction code used in SAP Sales and Distribution (SD) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively use VA42 to process sales quotations in your SAP system. Whether you are a beginner SAP user or an experienced consultant seeking a refresher, this tutorial will equip you with the necessary knowledge to navigate through VA42 effortlessly.

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Now, let’s begin our tutorial on using SAP transaction VA42.

What is SAP Transaction VA42?

SAP Transaction VA42 (Change Sales Quotation) is a crucial transaction code used in SAP SD to modify sales quotations. It allows users to update and manage sales quotations, which are formal offers made to potential customers. With VA42, you can easily adjust pricing, quantities, delivery dates, and other key details to meet customer requirements.

Step 1: Accessing SAP Transaction VA42

To start using VA42, follow these steps:

  1. Log in to your SAP system using your user ID and password.
  2. Launch the SAP Easy Access Menu.
  3. Navigate to the “Sales and Distribution” folder and expand it.
  4. Locate and click on the “Sales” folder.
  5. From the sub-menu, select “Quotation.”
  6. Next, choose “Change” and click on “Change Quotation” to proceed to the VA42 transaction.

Step 2: Understanding VA42 Transaction Screen

Once you have accessed VA42, you will encounter the VA42 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

  • Header Data: This section contains the main fields for entering general information about the sales quotation, such as quotation number, validity dates, and customer details.
  • Item Overview: Here, you can view and manage the line items of the sales quotation. Each line item represents a specific product or service and its associated pricing and quantities.
  • Conditions: The conditions tab allows you to define pricing conditions for the sales quotation, such as discounts, surcharges, or taxes.
  • Texts: In this tab, you can add additional texts or notes to the sales quotation, providing further details or instructions to the customer.
  • Attachments: If necessary, you can attach relevant documents or files to the sales quotation for reference or clarification.
  • Status: The status tab shows the current status of the sales quotation, indicating whether it is open, released, or rejected.

Step 3: Modifying Sales Quotation with VA42

To modify a sales quotation using VA42, follow these steps:

  1. In the “Header Data” section, enter the quotation number of the sales quotation you wish to modify.
  2. Click on the “Item Overview” tab to view and edit the line items of the sales quotation.
  3. Update the pricing, quantities, or any other relevant details for each line item as required.
  4. If necessary, navigate to the “Conditions” tab to adjust pricing conditions for the sales quotation.
  5. Add or modify any texts or notes in the “Texts” tab to provide additional information to the customer.
  6. Once you have made all the necessary modifications, click on the “Save” button to save the changes to the sales quotation.

Congratulations! You have successfully modified a sales quotation using SAP transaction VA42.

Step 4: Exploring Additional Functionality

SAP transaction VA42 offers various additional functionalities to streamline your sales quotation processes. Here are some notable features you can leverage:

  • Create New Sales Quotation: If you need to create a new sales quotation, you can do so by selecting the “Create” option in the “Sales” sub-menu. This allows you to enter all the necessary details and generate a new quotation for a potential customer.
  • Display Sales Quotation: Use VA42 to display existing sales quotations by entering the quotation number and other relevant criteria. This allows you to review past quotations and track the progress of each sales opportunity.
  • Release Sales Quotation: Once a sales quotation is ready to be sent to the customer, you can release it by selecting the “Release” option in the “Sales” sub-menu. This ensures that the quotation is available for further processing, such as order creation.
  • Reject Sales Quotation: If a sales quotation is no longer valid or relevant, you can reject it by selecting the “Reject” option in the “Sales” sub-menu. This marks the quotation as inactive and prevents any further processing.


In this tutorial, we have provided you with a comprehensive guide on using SAP transaction VA42 in the SAP SD module. We covered the basics of VA42, explained how to modify sales quotations, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP SD.

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