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SAP Transaction PT02: A Step-by-Step Guide for SAP Users

SAP Transaction PT02: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction PT02, an essential transaction code used in SAP for managing personnel planning. In this tutorial, we will provide you with a detailed guide on how to effectively use PT02 to plan and manage your personnel resources. Whether you are a beginner SAP user or an experienced consultant, this tutorial will equip you with the necessary knowledge to navigate through PT02 with ease.

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Now, let’s begin our tutorial on using SAP transaction PT02.

What is SAP Transaction PT02?

SAP Transaction PT02 (Personnel Planning) is a transaction code used in SAP Human Capital Management (HCM) module to plan and manage personnel resources. It allows users to create, change, and display personnel plans, which help in allocating and scheduling employees based on their skills, qualifications, and availability. With PT02, you can efficiently plan and optimize your workforce, ensuring optimal utilization of resources and meeting organizational requirements.

Step 1: Accessing SAP Transaction PT02

To start using PT02, follow these steps:

  1. Log in to your SAP system using your user ID and password.
  2. Launch the SAP Easy Access Menu.
  3. Navigate to the “Human Resources” folder and expand it.
  4. Locate and click on the “Personnel Planning” folder.
  5. From the sub-menu, select “Personnel Planning” to proceed to the PT02 transaction.

Step 2: Understanding PT02 Transaction Screen

Once you have accessed PT02, you will encounter the PT02 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

  • Personnel Planning Area: This field allows you to select the personnel planning area for which you want to create or view personnel plans. The planning area represents a specific organizational unit or a group of employees.
  • Period: Here, you can specify the planning period for which you want to create or view personnel plans. The period can be a specific date range or a specific period type, such as monthly, quarterly, or annually.
  • Personnel Plans Overview: This tab provides an overview of all the personnel plans created within the selected planning area and period. It displays information such as plan ID, description, validity dates, and status.
  • Personnel Plans Details: By selecting a specific personnel plan from the overview, you can view and manage the details of that plan. This includes information about the employees assigned, their positions, qualifications, and other relevant data.
  • Planning Tools: PT02 also offers various planning tools, such as drag-and-drop functionality, resource allocation charts, and graphical representations, to help you visualize and optimize your personnel plans.

Step 3: Creating a Personnel Plan in PT02

To create a personnel plan using PT02, follow these steps:

  1. Select the desired planning area and period in the respective fields.
  2. Click on the “Create Personnel Plan” button to create a new plan.
  3. Enter the necessary details for the new plan, such as plan ID, description, and validity dates.
  4. Assign employees to the plan by selecting them from the available employee pool and dragging them to the desired positions in the plan.
  5. Specify the qualifications, skills, and other relevant data for each employee in the plan.
  6. Save the personnel plan once you have entered all the required information.

Congratulations! You have successfully created a personnel plan using SAP transaction PT02.

Step 4: Managing and Optimizing Personnel Plans

PT02 provides various features to help you manage and optimize your personnel plans. Here are some notable functionalities:

  • Editing Personnel Plans: You can modify existing personnel plans by selecting a plan from the overview and clicking on the “Edit” button. This allows you to make changes to employee assignments, qualifications, and other relevant details.
  • Copying Personnel Plans: PT02 allows you to copy existing personnel plans to create new plans based on the existing data. This can save time and effort, especially when creating similar plans for different periods or planning areas.
  • Analyzing Resource Allocation: With the planning tools available in PT02, you can analyze resource allocation, identify potential bottlenecks or gaps, and make adjustments to optimize the utilization of personnel resources.
  • Printing and Exporting Plans: PT02 enables you to print or export personnel plans in various formats, such as PDF or Excel, for sharing or further analysis.


In this tutorial, we have provided you with a comprehensive guide on using SAP transaction PT02 in the SAP HCM module. We covered the basics of PT02, explained how to create a personnel plan, and explored additional functionalities for managing and optimizing your workforce. Remember, continuous learning and practice are key to becoming proficient in SAP.

To further enhance your skills in SAP, we highly recommend our online video training on SAP Material Management (MM), offered by our expert SAP MM consultant. This training program, available at roadtoexpert.com, will equip you with in-depth knowledge and practical insights to excel in SAP MM. Visit the website to learn more and take your SAP skills to new heights.

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