SAP Transaction PAR2: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction PAR2, a crucial transaction code used in SAP Materials Management (MM) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively utilize PAR2 for managing purchase requisitions in your SAP system. Whether you are a novice SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through PAR2 seamlessly.

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Now, let’s begin our tutorial on using SAP transaction PAR2.

What is SAP Transaction PAR2?

SAP Transaction PAR2 (Purchase Requisition) is a key transaction code used in SAP MM to create and manage purchase requisitions. Purchase requisitions are requests generated by various departments within an organization to procure materials or services. PAR2 allows users to create, edit, and display purchase requisitions, ensuring efficient procurement processes and accurate tracking of requisition statuses.

Step 1: Accessing SAP Transaction PAR2

To start using PAR2, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Logistics” folder and expand it.
4. Locate and click on the “Materials Management” folder.
5. From the sub-menu, select “Purchasing”.
6. Next, choose “Purchase Requisition” and click on “Create Purchase Requisition” to proceed to the PAR2 transaction.

Step 2: Understanding PAR2 Transaction Screen

Once you have accessed PAR2, you will encounter the PAR2 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Header Data: This section contains the main fields for entering general information about the purchase requisition, such as requisition type, requisitioner, and delivery date.
• Item Overview: Here, you can view and manage the line items of the purchase requisition. Each line item represents a particular material or service and its associated quantity.
• Document Overview: This tab provides an overview of the entire purchase requisition, including its header and item details.
• Texts: The texts tab allows you to enter additional information or comments related to the purchase requisition.
• Attachments: In this tab, you can attach any relevant documents or files to the purchase requisition.
• History: The history tab displays the chronological activities and changes made to the purchase requisition.

Step 3: Creating a Purchase Requisition with PAR2

To create a purchase requisition using PAR2, follow these steps:

1. Start by filling in the necessary fields in the “Header Data” section:

   • Requisition Type: Select the appropriate requisition type based on the nature of the required materials or services.
   • Requisitioner: Enter the name or ID of the person responsible for the requisition.
   • Delivery Date: Specify the date when the materials or services are needed.
   • Account Assignment Category: Choose the relevant account assignment category, such as cost center or project.

2. Move to the “Item Overview” tab and enter the following details for each line item:

   • Material/Service: Enter the material code or service description.
   • Quantity: Specify the quantity of the required materials or services.
   • Plant: Select the plant where the materials or services are needed.
   • Delivery Date: Enter the date when the materials or services are required.

3. Once you have entered all the necessary information, click on the “Save” button to create the purchase requisition.

Congratulations! You have successfully created a purchase requisition using SAP transaction PAR2.

Step 4: Exploring Additional Functionality

SAP transaction PAR2 offers various additional functionalities to streamline your procurement processes. Here are some notable features you can leverage:

• Change Purchase Requisition: PAR2 allows you to modify existing purchase requisitions. You can edit fields such as quantity, delivery date, or other relevant details. Simply enter the requisition number and make the necessary changes.
• Display Purchase Requisition: Use PAR2 to display existing purchase requisitions by entering the requisition number and other relevant criteria. This allows you to review requisition details and track their statuses.
• Release Purchase Requisition: PAR2 enables you to release purchase requisitions for further processing. Releasing a requisition authorizes the procurement department to proceed with the necessary steps for material or service acquisition.
• Convert Purchase Requisition to Purchase Order: PAR2 supports the conversion of purchase requisitions into purchase orders. This simplifies the procurement process and ensures seamless integration between requisition and order management.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction PAR2 in the SAP MM module. We covered the basics of PAR2, explained how to create a purchase requisition, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP MM.

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