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SAP Transaction PA10: A Comprehensive Guide for SAP Users

SAP Transaction PA10: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction PA10, a crucial transaction code used in SAP Human Capital Management (HCM) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively utilize PA10 for managing personnel master data in your SAP system. Whether you are a novice SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through PA10 seamlessly.

Before we dive into the details, we’d like to introduce you to a valuable resource that can enhance your SAP HCM skills and help you become an expert in the field. Check out the SAP HCM online video training offered by our expert SAP HCM consultant, available at roadtoexpert.com. This comprehensive training program will provide you with in-depth knowledge and practical insights to boost your proficiency in SAP HCM and accelerate your career growth.

Now, let’s begin our tutorial on using SAP transaction PA10.

What is SAP Transaction PA10?

SAP Transaction PA10 (Personnel File) is a key transaction code used in SAP HCM to manage personnel master data. It allows users to create, change, and display personnel records, which store information about employees within an organization. With PA10, you can easily maintain and update employee data, ensuring accurate and up-to-date records for various HR processes.

Step 1: Accessing SAP Transaction PA10

To start using PA10, follow these steps:

  1. Log in to your SAP system using your user ID and password.
  2. Launch the SAP Easy Access Menu.
  3. Navigate to the “Human Resources” folder and expand it.
  4. Locate and click on the “Personnel Management” folder.
  5. From the sub-menu, select “Administration”.
  6. Next, choose “Personnel File” and click on “Personnel File” again to proceed to the PA10 transaction.

Step 2: Understanding PA10 Transaction Screen

Once you have accessed PA10, you will encounter the PA10 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

  • Basic Data: This tab contains the main fields for entering general information about the personnel record, such as employee number, name, and position.
  • Addresses: Here, you can view and manage the addresses associated with the employee, such as home address, work address, and emergency contact.
  • Bank Details: This tab displays the bank account details of the employee, including bank name, account number, and payment method.
  • Family: The family tab provides information about the employee’s family members, such as spouse, children, and dependents.
  • Organizational Assignments: In this tab, you can view the employee’s organizational assignments, such as department, position, and cost center.
  • Payroll Data: The payroll data tab contains details related to the employee’s compensation, such as salary, allowances, and deductions.
  • Additional Data: This tab displays any additional custom fields specific to your organization’s requirements.

Step 3: Creating a Personnel Record with PA10

To create a new personnel record using PA10, follow these steps:

  1. Start by filling in the necessary fields in the “Basic Data” tab:

    • Employee Number: Enter a unique identifier for the employee.
    • Name: Enter the employee’s full name.
    • Position: Select the employee’s position from the available options.

  2. Move to the “Addresses” tab and enter the following details:

    • Home Address: Provide the employee’s home address.
    • Work Address: Enter the employee’s work address.
    • Emergency Contact: Specify the contact details of the employee’s emergency contact person.

  3. Proceed to the “Bank Details” tab and enter the employee’s bank account information.
  4. Continue filling in the relevant information in the remaining tabs, such as “Family”, “Organizational Assignments”, and “Payroll Data”.
  5. Once you have entered all the necessary data, click on the “Save” button to create the personnel record.

Congratulations! You have successfully created a personnel record using SAP transaction PA10.

Step 4: Exploring Additional Functionality

SAP transaction PA10 offers various additional functionalities to streamline your personnel management processes. Here are some notable features you can leverage:

  • Display Personnel Records: Use PA10 to display existing personnel records by entering the employee number and other relevant criteria. This allows you to review employee data and track changes over time.
  • Change Personnel Records: PA10 also enables you to modify existing personnel records. You can edit fields such as addresses, bank details, organizational assignments, or other relevant information. Simply enter the employee number and make the necessary changes.
  • Terminate Employees: PA10 allows you to terminate employees by entering the employee number and specifying the termination date. This ensures that employee records are accurately updated when an employee leaves the organization.
  • Generate Reports: With PA10, you can generate various reports related to personnel data, such as employee lists, organizational charts, or payroll summaries. This feature helps you analyze and present HR information effectively.


In this tutorial, we have provided you with a comprehensive guide on using SAP transaction PA10 in the SAP HCM module. We covered the basics of PA10, explained how to create a personnel record, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP HCM.

To further enhance your skills in SAP HCM, we highly recommend our SAP HCM online video training, designed by our expert SAP HCM consultant. This training program offers comprehensive modules and hands-on exercises to help you become an SAP HCM expert. Visit roadtoexpert.com to learn more and take your SAP HCM skills to new heights.

Thank you for choosing our tutorial. We hope it has been helpful in expanding your knowledge of SAP transaction PA10. If you have any further questions or need assistance, feel free to reach out to our support team.

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