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SAP Transaction ME9F: A Step-by-Step Guide for SAP Users

SAP Transaction ME9F: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction ME9F, an essential transaction code used in SAP Materials Management (MM) module. In this tutorial, we will provide you with a detailed guide on how to effectively use ME9F to view and analyze purchase orders in your SAP system. Whether you are a beginner SAP user or an experienced consultant, this tutorial will equip you with the necessary knowledge to navigate through ME9F with ease.

Before we dive into the details, we would like to introduce you to a valuable resource that can enhance your SAP MM skills and help you become an expert in the field. Check out the SAP MM online video training offered by our expert SAP MM consultant, available at roadtoexpert.com. This comprehensive training program will provide you with in-depth knowledge and practical insights to boost your proficiency in SAP MM and accelerate your career growth.

Now, let’s begin our tutorial on using SAP transaction ME9F.

What is SAP Transaction ME9F?

SAP Transaction ME9F (Message Output: Purchase Orders) is a transaction code used to view and analyze purchase orders in your SAP system. ME9F allows users to generate and analyze output messages for purchase orders, such as purchase order confirmations, delivery schedules, and invoices. With ME9F, you can easily track the status of purchase orders, monitor communication with vendors, and ensure smooth procurement processes.

Step 1: Accessing SAP Transaction ME9F

To start using ME9F, follow these steps:

  1. Log in to your SAP system using your user ID and password.
  2. Launch the SAP Easy Access Menu.
  3. Navigate to the “Logistics” folder and expand it.
  4. Locate and click on the “Materials Management” folder.
  5. From the sub-menu, select “Purchasing”.
  6. Next, choose “Purchase Order” and click on “Message Output” to proceed to the ME9F transaction.

Step 2: Understanding ME9F Transaction Screen

Once you have accessed ME9F, you will encounter the ME9F transaction screen, which consists of various fields and tabs. Let’s explore each of them:

  • Selection Criteria: This section allows you to specify the criteria for selecting purchase orders to display. You can filter the purchase orders based on parameters such as vendor, purchase organization, purchasing group, and document date.
  • Output Messages: Here, you can view the output messages associated with the selected purchase orders. Each output message represents a specific communication with the vendor, such as a confirmation or an invoice.
  • Communication Log: This tab displays the communication history with the vendor for the selected purchase orders. It shows the date and time of each message sent or received, along with the message text.
  • Document Overview: This tab provides an overview of the entire purchase order, including its header and item details. You can view information such as the vendor, material, quantity, and pricing.
  • Attachments: In this tab, you can find any attachments related to the purchase order, such as contracts, specifications, or terms and conditions.

Step 3: Viewing Output Messages for Purchase Orders

To view the output messages for purchase orders using ME9F, follow these steps:

  1. In the “Selection Criteria” section, specify the desired parameters to filter the purchase orders you want to analyze. You can enter the vendor, purchase organization, purchasing group, or document date to narrow down the results.
  2. Click on the “Execute” button to display the purchase orders that match your selection criteria.
  3. In the “Output Messages” tab, you will see the output messages associated with the selected purchase orders. The messages are categorized based on their types, such as confirmations, delivery schedules, or invoices.
  4. Click on an output message to view its details, including the message type, date, time, and text. You can also navigate to the “Document Overview” tab to get a comprehensive view of the purchase order details.

Step 4: Analyzing Communication History

ME9F allows you to analyze the communication history with vendors for the selected purchase orders. To do so, follow these steps:

  1. Click on the “Communication Log” tab to access the communication history.
  2. You will see a list of messages exchanged with the vendor, sorted by date and time. The log displays the sender, receiver, subject, and text of each message.
  3. Click on a message to view its details, including the message text and any attachments, if available.
  4. You can also use the search function to find specific messages or filter the log based on criteria such as date, sender, or subject.

Step 5: Enhancing Procurement Processes with ME9F

ME9F offers additional functionalities to streamline your procurement processes and improve vendor communication. Here are some notable features you can leverage:

  • Resending Output Messages: If a vendor claims non-receipt of an output message, you can use ME9F to resend the message, ensuring effective communication and reducing delays in procurement processes.
  • Printing Output Messages: ME9F allows you to print output messages for record-keeping purposes or for sharing them with relevant stakeholders. Simply select the desired output messages and click on the “Print” button.
  • Exporting Output Messages: You can export the output messages from ME9F to external formats such as Excel or PDF. This enables you to further analyze the data, share it with others, or archive it for future reference.


In this tutorial, we have provided you with a step-by-step guide on using SAP transaction ME9F in the SAP MM module. We explained how to access ME9F, navigate its transaction screen, view output messages for purchase orders, and analyze communication history with vendors. Remember, continuous learning and practice are key to mastering SAP MM.

To further enhance your skills in SAP MM, we highly recommend our SAP MM online video training, delivered by our expert SAP MM consultant. This training program offers comprehensive modules and hands-on exercises to help you become an SAP MM expert. Visit roadtoexpert.com to learn more and take your SAP MM skills to new heights.

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