SAP Transaction FB60: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction FB60, a critical transaction code used in SAP Financial Accounting (FI) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively utilize FB60 for creating vendor invoices in your SAP system. Whether you are a novice SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through FB60 seamlessly.

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Now, let’s begin our tutorial on using SAP transaction FB60.

What is SAP Transaction FB60?

SAP Transaction FB60 (Enter Incoming Invoices) is a key transaction code used in SAP FI to create vendor invoices. It allows users to enter and post incoming invoices received from vendors, facilitating accurate accounting and payment processes. With FB60, you can seamlessly manage your organization’s accounts payable and ensure timely and accurate payment to vendors.

Step 1: Accessing SAP Transaction FB60

To start using FB60, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Accounting” folder and expand it.
4. Locate and click on the “Financial Accounting” folder.
5. From the sub-menu, select “Accounts Payable”.
6. Next, choose “Document Entry” and click on “Enter Incoming Invoices” to proceed to the FB60 transaction.

Step 2: Understanding FB60 Transaction Screen

Once you have accessed FB60, you will encounter the FB60 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Document Header: This section contains the main fields for entering general information about the vendor invoice, such as document type, posting date, and document date.
• Document Overview: Here, you can view and manage the line items of the vendor invoice. Each line item represents a particular item or service provided by the vendor and its associated amount.
• Accounting: The accounting tab displays the accounting-related information for the vendor invoice, such as the general ledger (G/L) accounts and cost centers involved.
• Payment: In this tab, you can specify the payment details for the vendor invoice, such as the payment method and terms.
• Withholding Tax: If applicable, the withholding tax tab allows you to enter withholding tax information for the vendor invoice.
• Additional Data: In this tab, you can find any additional custom fields specific to your organization’s requirements.
• Attachments: The attachments tab allows you to attach any supporting documents or files related to the vendor invoice.

Step 3: Creating a Vendor Invoice with FB60

To create a vendor invoice using FB60, follow these steps:

1. Start by filling in the necessary fields in the “Document Header” section:

   • Document Type: Select the appropriate document type for the vendor invoice.
   • Posting Date: Enter the date when the vendor invoice is being recorded.
   • Document Date: Enter the date of the actual vendor invoice.
   • Reference: If applicable, provide a reference number or description for the vendor invoice.

2. Move to the “Document Overview” tab and enter the following details for each line item:

   • Item: Enter the item number or use the search function to find it.
   • Description: Provide a brief description of the item or service provided by the vendor.
   • Quantity: Specify the quantity of the item or service.
   • Amount: Enter the amount or price per unit of the item or service.

3. Once you have entered all the necessary information, click on the “Save” button to save the vendor invoice.

Congratulations! You have successfully created a vendor invoice using SAP transaction FB60.

Step 4: Exploring Additional Functionality

SAP transaction FB60 offers various additional functionalities to streamline your accounts payable processes. Here are some notable features you can leverage:

• Display Vendor Invoices: Use FB60 to display existing vendor invoices by entering the document number and other relevant criteria. This allows you to review past transactions and track the payment status of invoices.
• Change Vendor Invoices: FB60 also enables you to modify existing vendor invoices. You can edit fields such as quantity, amount, or other relevant details. Simply enter the document number and make the necessary changes.
• Payment Block: With FB60, you can place a payment block on a vendor invoice to prevent it from being paid until further verification or approval.
• Invoice Verification: FB60 integrates with SAP’s invoice verification functionality, allowing you to perform a three-way match between the vendor invoice, purchase order, and goods receipt. This ensures accurate payment processing and prevents discrepancies.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction FB60 in the SAP FI module. We covered the basics of FB60, explained how to create vendor invoices, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP FI.

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