SAP Transaction CAT2: A Complete Guide for SAP Users

Welcome to our tutorial on SAP transaction CAT2, a powerful transaction code used in SAP for time entry and approval. Whether you are a young SAP consultant or an inexperienced SAP user searching for guidance on how to effectively use CAT2, this tutorial will provide you with a step-by-step guide, complete with detailed instructions and concrete examples.

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Now, let’s begin our tutorial on using SAP transaction CAT2.

What is SAP Transaction CAT2?

SAP Transaction CAT2 (Cross-Application Time Sheet) is a transaction code used in SAP to enter and approve time-related data. It is commonly used for recording and managing employee working hours, project timesheets, and absence requests. With CAT2, users can accurately track and analyze time-related data, ensuring efficient workforce management and accurate payroll processing.

Step 1: Accessing SAP Transaction CAT2

To access CAT2 and begin using it, follow these steps:

1. Login to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Human Resources” folder and expand it.
4. Locate and click on the “Time Management” folder.
5. From the sub-menu, select “Time Sheet” and then choose “Enter” to proceed to the CAT2 transaction.

Step 2: Understanding CAT2 Transaction Screen

Once you have accessed CAT2, you will encounter the CAT2 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Time Sheet Selection: This section allows you to select the desired time period and employee for time entry.
• Time Sheet Overview: Here, you can view and manage the time-related data for the selected employee. Each row represents a specific day or time interval, and each column represents a different time-related category, such as working time, overtime, or absences.
• Time Sheet Detail: This tab provides a detailed view of the time-related data for the selected employee. It allows you to enter or modify data for specific time intervals or categories.
• Approval: The approval tab displays the status of the time sheet and allows you to review and approve or reject time entries.
• Notes: In this tab, you can add any additional notes or comments related to the time sheet.

Step 3: Entering Time Data with CAT2

To enter time data using CAT2, follow these steps:

1. In the Time Sheet Selection section, specify the desired time period and employee for time entry.
2. Move to the Time Sheet Detail tab and enter the relevant time data for each day or time interval:

   • Date: Select the date for which you are entering time data.
   • Time Category: Choose the appropriate time category, such as working time, overtime, or absence.
   • Hours: Enter the number of hours or time duration for the selected time category.
   • Additional Fields: Depending on your organization’s requirements, you may need to enter additional fields, such as project codes or activity types.

3. Once you have entered all the necessary time data, click on the “Save” button to save the time sheet.

Congratulations! You have successfully entered time data using SAP transaction CAT2.

Step 4: Approving Time Entries with CAT2

If you have the authorization, you can also approve or reject time entries using CAT2. To do so, follow these steps:

1. Go to the Approval tab in the CAT2 transaction screen.
2. Review the time entries and ensure their accuracy.
3. Select the desired time entries and click on the “Approve” or “Reject” button to approve or reject them, respectively.
4. You can also add any comments or notes related to the approval decision.
5. Click on the “Save” button to save the approval status.

Great job! You have successfully approved or rejected time entries using SAP transaction CAT2.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction CAT2 in SAP. We covered the basics of CAT2, explained how to enter time data, and demonstrated the approval process. Continuous learning and practice are essential to master CAT2 and optimize time management in your organization.

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