SAP Transaction FF68: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction FF68, a powerful transaction code used in SAP Financials (FI) module. Whether you are a young SAP consultant or an inexperienced SAP user searching for guidance on how to use FF68, you’ve come to the right place. In this tutorial, we will provide you with a detailed step-by-step guide on how to effectively utilize FF68 to manage your financial processes within the SAP system.

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Now, let’s begin our tutorial on using SAP transaction FF68.

What is SAP Transaction FF68?

SAP Transaction FF68 (Reconciliation: Incoming Payments) is a crucial transaction code used in SAP FI to reconcile incoming payments with open items in the accounts receivable subledger. It allows users to efficiently manage the reconciliation process, ensuring accurate tracking and control of incoming payments.

Step 1: Accessing SAP Transaction FF68

To start using FF68, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Accounting” folder and expand it.
4. Locate and click on the “Financial Accounting” folder.
5. From the sub-menu, select “Accounts Receivable.”
6. Next, choose “Periodic Processing” and click on “Reconciliation.”
7. Lastly, select “Incoming Payments” to access the FF68 transaction.

Step 2: Understanding FF68 Transaction Screen

Once you have accessed FF68, you will encounter the FF68 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Selection Criteria: This section allows you to specify the selection criteria for the incoming payments to be reconciled, such as company code, reconciliation account, and document type.
• Open Items: Here, you can view and manage the open items in the accounts receivable subledger. Each open item represents an outstanding receivable that needs to be reconciled with incoming payments.
• Payment Details: This tab displays the details of the incoming payment, such as payment document number, payment amount, and payment date.
• Reconciliation Data: In this section, you can enter the necessary information to reconcile the incoming payment with the open items, such as the open item number and the amount to be cleared.
• Additional Information: The additional information tab allows you to add any relevant notes or comments regarding the reconciliation process.

Step 3: Reconciling Incoming Payments with FF68

The main purpose of FF68 is to reconcile incoming payments with open items. Here’s how you can perform this reconciliation using FF68:

1. Start by entering the selection criteria in the “Selection Criteria” section to filter the open items that need to be reconciled.
2. Move to the “Open Items” tab, where you can view the list of open items based on your selection criteria.
3. Select the relevant open items that you want to reconcile with the incoming payment.
4. Switch to the “Payment Details” tab and enter the details of the incoming payment, such as the payment document number, payment amount, and payment date.
5. Now, go to the “Reconciliation Data” section and enter the necessary information to reconcile the incoming payment with the selected open items. Specify the open item number and the amount to be cleared for each item.
6. If you have any additional information or comments regarding the reconciliation process, you can add them in the “Additional Information” tab.
7. Once you have entered all the necessary information, click on the “Save” button to complete the reconciliation process.

Congratulations! You have successfully reconciled incoming payments with SAP transaction FF68.

Additional Functionality in FF68

SAP transaction FF68 offers additional functionalities to streamline your reconciliation processes. Here are some notable features you can leverage:

• Automatic Reconciliation: FF68 allows you to automate the reconciliation process by defining rules and criteria for automatic matching of incoming payments with open items. This feature saves time and reduces manual effort in reconciling large volumes of transactions.
• Reconciliation Reports: You can generate reconciliation reports using FF68 to track the status of incoming payments and identify any discrepancies or outstanding items. These reports provide valuable insights for financial analysis and decision-making.
• Reconciliation Templates: FF68 enables you to create reconciliation templates, which are predefined sets of rules and criteria for reconciling specific types of incoming payments. These templates can be reused for similar reconciliation processes, improving efficiency and consistency.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction FF68 in the SAP FI module. We covered the basics of FF68, explained how to reconcile incoming payments, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP FI.

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