SAP Transaction PA87: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction PA87, a transaction code used in SAP for displaying the HR master data infotypes of an employee. In this tutorial, we will provide you with a detailed guide on how to effectively use PA87 to access and view employee information in your SAP system. Whether you are a young SAP consultant or an inexperienced SAP user searching for guidance, this tutorial will give you the necessary information to navigate through PA87 with ease.

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Now, let’s begin our tutorial on using SAP transaction PA87.

What is SAP Transaction PA87?

SAP Transaction PA87 is used to display the HR master data infotypes of an employee. Infotypes are used in SAP HR module to store specific information about employees, such as personal data, employment details, and organizational assignments. PA87 allows users to access and view these infotypes, providing a comprehensive overview of an employee’s HR data.

Step 1: Accessing SAP Transaction PA87

To start using PA87, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Human Resources” folder and expand it.
4. Locate and click on the “HR Master Data” folder.
5. From the sub-menu, select “Display HR Master Data”.
6. In the next screen, enter the personnel number of the employee whose HR data you want to view. Click on “Enter” to proceed to the PA87 transaction.

Step 2: Understanding PA87 Transaction Screen

Once you have accessed PA87, you will encounter the PA87 transaction screen, which displays the HR master data infotypes of the selected employee. Let’s explore the different sections of the transaction screen:

• Employee Overview: This section provides an overview of the employee’s basic details, such as name, personnel number, and employment status.
• Infotype Selection: Here, you can select the specific HR infotype you want to view. Infotypes are numbered and represent different categories of HR data, such as personal data (infotype 0002) or organizational assignments (infotype 0001).
• Infotype Data: This section displays the selected infotype’s data for the employee. It includes fields such as start date, end date, and relevant information specific to the infotype.
• Navigation Buttons: Use these buttons to navigate between different infotypes and view the employee’s HR data comprehensively.

Step 3: Viewing HR Master Data Infotypes

To view a specific HR infotype for the employee using PA87, follow these steps:

1. Start by selecting the desired infotype from the “Infotype Selection” section.
2. Once you have selected the infotype, the corresponding data will be displayed in the “Infotype Data” section.
3. Use the navigation buttons to move between different infotypes and explore the employee’s HR data.

By following these steps, you can easily view and access the HR master data infotypes of an employee using SAP transaction PA87.

Step 4: Exploring Additional Functionality

SAP transaction PA87 offers various additional functionalities to enhance your HR data management processes. Here are some notable features you can leverage:

• Editing HR Infotypes: In addition to viewing HR infotypes, PA87 allows authorized users to edit and modify the data. You can make changes to infotype fields, such as personal information or employment details, as per your requirements.
• Creating HR Infotypes: PA87 also supports the creation of new HR infotypes for employees. This feature allows you to add custom infotypes or additional information that may be relevant to your organization.
• Printing HR Data: You can generate printable versions of an employee’s HR data using PA87. This is useful for creating physical copies or for sharing HR information with other stakeholders.
• Exporting HR Data: PA87 enables you to export HR data in various formats, such as Excel or PDF. This feature facilitates data analysis, reporting, or integration with other systems.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction PA87 to view HR master data infotypes in SAP. We explained the basics of PA87, outlined the steps to access and view employee information, and explored additional functionalities offered by the transaction. Remember, continuous learning and practice are essential to becoming proficient in SAP.

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