SAP Transaction OL17: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction OL17, a crucial transaction code used in SAP Materials Management (MM) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively utilize OL17 for managing vendor evaluation in your SAP system. Whether you are a novice SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through OL17 seamlessly.

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Now, let’s begin our tutorial on using SAP transaction OL17.

What is SAP Transaction OL17?

SAP Transaction OL17 (Vendor Evaluation) is a transaction code used in SAP MM to evaluate and assess the performance of vendors. It allows users to create, change, and display vendor evaluation documents, which record the evaluation criteria, scores, and rankings for each vendor. With OL17, you can effectively manage and monitor the performance of your vendors, ensuring optimal supplier selection and collaboration.

Step 1: Accessing SAP Transaction OL17

To start using OL17, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Logistics” folder and expand it.
4. Locate and click on the “Materials Management” folder.
5. From the sub-menu, select “Purchasing.”
6. Next, choose “Vendor Evaluation” and click on “Vendor Evaluation” again to proceed to the OL17 transaction.

Step 2: Understanding OL17 Transaction Screen

Once you have accessed OL17, you will encounter the OL17 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Header Data: This section contains the main fields for entering general information about the vendor evaluation document, such as evaluation type, vendor, and evaluation period.
• Criteria Overview: Here, you can view and manage the evaluation criteria for the vendor, such as quality, delivery, and service.
• Score Sheet: This tab provides an overview of the evaluation scores for each criterion and calculates the overall score for the vendor.
• Ranking: The ranking tab displays the ranking of vendors based on their overall scores.
• Notes: In this tab, you can add any additional notes or comments related to the vendor evaluation.

Step 3: Creating a Vendor Evaluation Document with OL17

To create a vendor evaluation document using OL17, follow these steps:

1. Start by filling in the necessary fields in the “Header Data” section:

   • Evaluation Type: Select the appropriate evaluation type, such as “Periodic Evaluation” or “Problem Analysis.”
   • Vendor: Enter the vendor code or use the search function to find it.
   • Evaluation Period: Specify the evaluation period for the vendor.
   • Reference Document: If applicable, provide a reference document, such as a purchase order or contract number.

2. Move to the “Criteria Overview” tab and enter the evaluation scores for each criterion:

   • Quality: Rate the vendor’s quality performance on a scale of 1 to 10.
   • Delivery: Rate the vendor’s delivery performance on a scale of 1 to 10.
   • Service: Rate the vendor’s service performance on a scale of 1 to 10.
   • Additional Criteria: If applicable, enter scores for any additional evaluation criteria specific to your organization’s requirements.

3. Once you have entered all the necessary information, click on the “Save” button to save the vendor evaluation document.

Congratulations! You have successfully created a vendor evaluation document using SAP transaction OL17.

Step 4: Exploring Additional Functionality

SAP transaction OL17 offers various additional functionalities to streamline your vendor evaluation processes. Here are some notable features you can leverage:

• Change Vendor Evaluation Document: OL17 allows you to modify existing vendor evaluation documents. You can edit scores, add or remove evaluation criteria, or update other relevant details. Simply enter the document number and make the necessary changes.
• Display Vendor Evaluation Documents: Use OL17 to display existing vendor evaluation documents by entering the document number and other relevant criteria. This allows you to review past evaluations and track the performance of vendors over time.
• Export Vendor Evaluation Data: OL17 enables you to export vendor evaluation data to external formats, such as Excel or PDF. This feature allows you to share evaluation results with stakeholders or perform further analysis using external tools.
• Integration with Purchasing: OL17 seamlessly integrates with other SAP MM transactions, such as purchase orders and contracts. You can easily access vendor evaluation documents directly from these transactions and ensure informed decision-making during the procurement process.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction OL17 in the SAP MM module. We covered the basics of OL17, explained how to create a vendor evaluation document, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP MM.

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