SAP Transaction FF68: A Comprehensive Guide for SAP Users

Welcome to our tutorial on SAP transaction FF68, a crucial transaction code used in SAP Financial Accounting (FI) module. In this tutorial, we will provide you with a step-by-step guide on how to effectively utilize FF68 for managing lockbox processing in your SAP system. Whether you are a novice SAP user or an experienced consultant looking for a refresher, this tutorial will equip you with the necessary knowledge to navigate through FF68 seamlessly.

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Now, let’s begin our tutorial on using SAP transaction FF68.

What is SAP Transaction FF68?

SAP Transaction FF68 (Lockbox) is a key transaction code used in SAP FI to process incoming payments received through lockbox services. It allows users to create, process, and clear lockbox data, ensuring efficient management of customer payments. With FF68, you can streamline the lockbox processing workflow, match incoming payments to open invoices, and automate the posting of customer receipts.

Step 1: Accessing SAP Transaction FF68

To start using FF68, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Accounting” folder and expand it.
4. Locate and click on the “Financial Accounting” folder.
5. From the sub-menu, select “Accounts Receivable.”
6. Next, choose “Lockbox” and click on “Lockbox Processing” to proceed to the FF68 transaction.

Step 2: Understanding FF68 Transaction Screen

Once you have accessed FF68, you will encounter the FF68 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Lockbox Selection Parameters: This section allows you to define the selection criteria for the lockbox data you want to process. You can specify parameters such as company code, house bank, lockbox number, and processing date.
• Lockbox Data: Here, you can view and manage the lockbox data that meets the selection parameters. Each line item represents a specific customer payment received through the lockbox.
• Document Overview: This tab provides an overview of the lockbox data, including its header and line item details. You can review the customer information, payment amounts, and the open invoices matched with the payments.
• Posting: The posting tab allows you to review and adjust the posting details for the lockbox data. You can specify the GL accounts, cost centers, and other relevant information for posting the customer receipts.
• Clearing: In this tab, you can perform the clearing process for the lockbox data. You can match the customer receipts with the open invoices and automatically clear the payments against the outstanding amounts.
• Exceptions: The exceptions tab displays any errors or issues encountered during the lockbox processing. You can review and resolve these exceptions to ensure accurate and smooth processing.

Step 3: Processing Lockbox Data with FF68

To process lockbox data using FF68, follow these steps:

1. Start by filling in the necessary fields in the “Lockbox Selection Parameters” section:

   • Company Code: Select the company code for which you want to process the lockbox data.
   • House Bank: Choose the house bank associated with the lockbox.
   • Lockbox Number: Enter the lockbox number assigned by the bank.
   • Processing Date: Specify the date on which the lockbox data is being processed.

2. Move to the “Lockbox Data” tab and review the incoming payments listed in the table. You can sort, filter, or search for specific payments using the available options.
3. Once you have reviewed the lockbox data, navigate to the “Posting” tab to specify the posting details for the customer receipts. Here, you can select the GL accounts, cost centers, and other relevant information for posting the payments.
4. If necessary, proceed to the “Clearing” tab to match the customer receipts with the open invoices and automatically clear the payments against the outstanding amounts.
5. Finally, click on the “Save” button to process the lockbox data and post the customer receipts.

Congratulations! You have successfully processed lockbox data using SAP transaction FF68.

Step 4: Exploring Additional Functionality

SAP transaction FF68 offers various additional functionalities to enhance your lockbox processing capabilities. Here are some notable features you can leverage:

• Automated Matching: FF68 supports automated matching of lockbox payments with open invoices based on predefined rules. This feature saves time and effort by reducing manual intervention in the matching process.
• Exception Handling: In case of exceptions or errors during the lockbox processing, FF68 provides tools to identify, analyze, and resolve these issues. You can review the exceptions in the “Exceptions” tab and take appropriate actions to ensure accurate processing.
• Integration with Accounts Receivable: FF68 seamlessly integrates with the SAP Accounts Receivable (AR) module, allowing you to update customer account balances, generate customer statements, and perform other AR-related activities based on the lockbox data.
• Reporting and Analytics: FF68 offers reporting and analytics functionalities to monitor and analyze the lockbox processing results. You can generate reports, track key performance indicators (KPIs), and gain insights into the efficiency and effectiveness of your lockbox operations.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction FF68 in the SAP FI module. We covered the basics of FF68, explained how to process lockbox data, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP FI.

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