SAP Transaction CAT3: A Step-by-Step Guide for SAP Users

Welcome to our tutorial on SAP transaction CAT3, an essential transaction code used in SAP Controlling (CO) module. In this tutorial, we will provide you with a detailed step-by-step guide on how to effectively utilize CAT3 for maintaining personnel timesheets in your SAP system. Whether you are a young SAP consultant or an inexperienced SAP user, this tutorial will equip you with the necessary knowledge to navigate through CAT3 seamlessly.

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Now, let’s begin our tutorial on using SAP transaction CAT3.

What is SAP Transaction CAT3?

SAP Transaction CAT3 (Enter Timesheet) is a transaction code used in SAP CO to record and maintain personnel timesheets. It allows users to enter working hours, activities, and cost assignments for employees, which are used for cost calculations and project tracking. With CAT3, you can seamlessly manage and monitor personnel timesheets, ensuring accurate cost allocation and efficient resource utilization.

Step 1: Accessing SAP Transaction CAT3

To start using CAT3, follow these steps:

1. Log in to your SAP system using your user ID and password.
2. Launch the SAP Easy Access Menu.
3. Navigate to the “Controlling” folder and expand it.
4. Locate and click on the “Internal Orders” folder.
5. From the sub-menu, select “Period-End Closing” and click on “Maintain Timesheet” to proceed to the CAT3 transaction.

Step 2: Understanding CAT3 Transaction Screen

Once you have accessed CAT3, you will encounter the CAT3 transaction screen, which consists of various fields and tabs. Let’s explore each of them:

• Personnel Number: Enter the personnel number of the employee for whom you are maintaining the timesheet.
• Date: Specify the date for which you are entering the timesheet.
• Working Hours: Enter the number of working hours for the employee on the specified date.
• Activities: Select the relevant activity type for the employee’s work.
• Cost Assignment: Assign the appropriate cost objects, such as cost centers or internal orders, to the employee’s work.
• Notes: Add any additional notes or comments related to the employee’s work.

Step 3: Entering Timesheet Data with CAT3

To enter timesheet data using CAT3, follow these steps:

1. Start by filling in the necessary information in the CAT3 transaction screen:

   • Personnel Number: Enter the personnel number of the employee.
   • Date: Specify the date for which you are entering the timesheet.
   • Working Hours: Enter the number of working hours for the employee on the specified date.
   • Activities: Select the appropriate activity type for the employee’s work.
   • Cost Assignment: Assign the relevant cost objects to the employee’s work.
   • Notes: Add any additional notes or comments if required.

2. Once you have entered all the necessary information, click on the “Save” button to save the timesheet data.

Congratulations! You have successfully entered timesheet data using SAP transaction CAT3.

Step 4: Exploring Additional Functionality

SAP transaction CAT3 offers various additional functionalities to streamline your personnel timesheet management processes. Here are some notable features you can leverage:

• Display Timesheets: Use CAT3 to display existing timesheets by entering the personnel number and other relevant criteria. This allows you to review past timesheets and track employees’ working hours.
• Modify Timesheets: CAT3 also enables you to modify existing timesheets. You can edit fields such as working hours, activities, or cost assignments. Simply enter the personnel number and the date of the timesheet you want to modify.
• Approve Timesheets: CAT3 supports the approval process for timesheets. After employees have entered their timesheet data, it can be reviewed and approved by supervisors or managers, ensuring accurate cost calculations and payroll processing.
• Generate Reports: CAT3 allows you to generate reports on personnel timesheets, providing insights into resource utilization, project costs, and employee productivity. These reports can be used for decision-making and performance evaluation purposes.

Conclusion

In this tutorial, we have provided you with a comprehensive guide on using SAP transaction CAT3 in the SAP CO module. We covered the basics of CAT3, explained how to enter timesheet data, and explored additional functionalities. Remember, continuous learning and practice are key to becoming proficient in SAP CO.

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